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  • Posted: Sep 13, 2021
    Deadline: Not specified
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  • Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality and works through local church and non-church partners to implement its programs. CRS has been helping po...
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    Senior Grants Officer

    Job Summary:

    Reporting to the Deputy Chief of Party – Operations and working as an integral part of Nawiri, the Senior Grants officer will provide management of sub-grants to Nawiri implementing partners and assist with the grant reporting of the project. They will support sub grant finance, risk mitigation, and compliance; build Local Implementing Partners (LIPs) capacity in related areas, manage the competitive sub granting process, conduct Sub Recipient Financial Assessments and Monitoring (SRFA/M) for all LIPs, and provide tailored capacity building as needed. The incumbent will be responsible for managing programmatic and financial compliance with donor guidelines.  S/he will assist in the budget development process and perform budget analysis duties as required.

    Specific Responsibilities:

    1. Review LIPs sub-agreements ensuring the financial terms and conditions are compatible with CRS systems and guidelines and are favorable to quality implementation and reporting.
    2. Ensure all project expenditures and contracts follow terms and conditions of donor agreements.
    3. Ensure financial and programmatic compliance of the grant to contractual obligations, donor requirements and CRS policies.
    4. Assist with the preparation of standard grant agreements for consortium partners /sub-grantees.
    5. Ensure that all stakeholders understand their financial and programmatic obligations under the grant agreement and have systems in place to support these obligations.
    6. Prepare and implement a training and follow-up program to all project staff and stakeholders to strengthen their financial and management capabilities and fulfill their grant obligations.
    7. Actively facilitate the development of LIPs financial system that will meet donor and CRS requirements and provide the two-way flow of information between program management and partners to ensure responsible management.
    8. Work closely with project and partners’ staff to compile and submit timely quarterly reports and assist the Head of Office in the financial oversight and reporting of the project’s sub-grants.
    9. Actively monitor partner performance, ensure completeness of partners internal control improvement plans (ICIPs) and project’s management and financial activities.
    10. Assist the LIPs in prepare of cash forecasts, review partners liquidation reports and partner advances within the sub-grant budgets ensuring that all liquidations are processed per grant and CRS guidelines.
    11. Ensure the maintenance of all files, records and documents relating to CRS’ program and projects within the program portfolio.

    Required Foreign Language:

    • None

    Required travel:

    • The Senior Grants Officer will be based in Nairobi and will be expected to travel 50% to the Nawiri Activity areas.

    Skills, Abilities and Attributes

    1. Good organizational skills
    2. Strong presentation skills and an ability to transfer skills and knowledge through, training, mentorship and accompaniment
    3. Strong interpersonal skills and demonstrated ability to work with and in teams
    4. Excellent written and oral communication skills
    5. Excellent computer skills (Microsoft Office)
    6. Demonstrated ability to foster integration in programming approach
    7. Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.

    Competencies relevant for the specific position:

    These are rooted in the mission, values, and principles of CRS and used by the Senior Grants Officer to fulfill their responsibilities and to achieve the desired results:

    1. Training/coaching skills;
    2. Strong conceptual and analytical skills;
    3. Ability to work independently, think innovatively and strategically, and work effectively within a team;
    4. Flexibility  and ability to work under pressure and meet deadlines
    5. Strategic thinking and vision
    6. Strong financial/budget management skills required.

    Supervisory Responsibilities:

    • None

    Key Working Relationships:

    Internal:  

    COP, DCOP’s Operations and Programming, Head of Offices and Finance and Project staff.

    External:

    Caritas, Consortium Partners, Donors, government officials, and other stakeholders.

    Required Qualifications and Experience:

    Education 

    1. Bachelor’s Degree /or professional qualification in Accounting, Finance, Business Studies, Auditing, Economics or related field
    2. CPA (K), ACCA, CISA

    Knowledge and Experience

    1. At least 5 years’ experience in NGO sector in progressively senior Grants Management positions. Experience with USAID is highly preferred.
    2. In-depth understanding and experience of working with proposals and contracts from institutional donors, preferably USAID
    3. Experience in complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures
    4. Comprehensive understanding of financial reporting, review and analysis
    5. Experience leading or participating in USAID financial compliance audits
    6. Hands on experience in reviewing complex contracts and agreements
    7. Experience setting up and managing USAID compliance monitoring systems, developing and implementing relevant tools
    8. Ability to develop productive working relationships with counterparts in other agencies and organizations

    Agency-Wide Competencies (For All CRS Staff):

    These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

    1. Integrity
    2. Accountability & Stewardship
    3. Builds Relationships
    4. Develops Talent
    5. Continuous Improvement & Innovation
    6. Strategic Mindset

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    Project Officer – Health

    Job Summary:

    CRS will be supporting 195 health facilities in Kisumu and Nairobi, 810 health care workers and 575 Community Health Volunteers (CHVs) to early detect, provide messaging and surveillance at the community level on COVID-19. In Kisumu the project intends to support 50 MOH/Private health facilities and 11 KCCB health facilities. From these health facilities, CRS will support training of 238 health care workers and 205 CHVs in Kisumu County. CRS will also support surveillance in the seven sub-counties of Kisumu through the trained community health volunteers, community health assistants(CHA) and surveillance officers. The project will coordinate radio and community messaging on covid-19 prevention uptake.

    Job Responsibilities:

    1. Coordinate and work closely with the Kisumu County Health Management Team (CHMT) in supporting KCCB and MOH/Private health facilities to ensure the training of 138 health care workers and 205 community health volunteers.
    2. Engage and strengthen partnerships relevant with county governments especially CHMT, SCHMT and HFs to facilitate COVID-19 Surveillance and response.
    3. Coordinate capacity strengthening activities to the health care workers in the supported health facilities by the CHM
    4. Represent CRS in the Kisumu County COVID 19 response stakeholders’ meetings
    5. Champion documentation, learning and data use for decision making.
    6. Identify/adapt and promote evidence-based best practices that can be replicated to improve COVID-19 prevention.

    Personal Skills & Attributes

    1. Analysis and problem-solving skills with ability to make sound judgment
    2. Good relationship management skills and the ability to work closely with local partners
    3. Proactive, results-oriented and service-oriented
    4. Attention to details, accuracy and timeliness in executing assigned responsibilities
    5. Ability to collaborate and contribute to a close knit, supportive team environment, and work with people and organizations of diverse backgrounds, experiences, and cultures;
    6. Efficient, high-capacity self-starter who thrives in a fast-paced work environment;
    7. Outstanding interpersonal skills. Ability to quickly establish trust and rapport with professional and community stakeholders; comfortable addressing politically sensitive and policy questions with tact and poise.
    8. Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.

    Required/Desired Foreign Language:

    • Strong technical writing skills in English

    Travel Required:

    • Must be willing to travel up to 40% of the time to Kisumu county region.  

    Key Working Relationships:

    • Supervisory: No supervisory role.
    • Internal: Health team 
    • External: CHMT, SCHMT and Health Facilities, Interior Ministry staff and community leaders.

    Qualifications

    1. Typical Background, Experience & Requirements:
    2. Bachelor’s degree in Public Health, Nursing, Clinical medicine or a related field. A relevant master’s degree would be an added advantage
    3. A minimum of 4 years for Bachelors’ degree holders or at least 3 years progressive experience for master’s holders in HIV/AIDS management and other health-related projects in Kenya and for an NGO.
    4. In-depth understanding of donor expectations for program results, outcomes, impact, and reporting.
    5. Experience in participatory action planning and engagement of stakeholders at various levels.
    6. Experience monitoring projects and collecting relevant data preferred.
    7. Excellent understating of GOK structures and systems, and demonstrated experience managing relationships with government structures.
    8. Experience working with Local Implementing Partners and government key departments
    9. Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint)

    MEAL Competencies:

    1. Track project MEAL requirements – both CRS MEAL Policies and Procedures (MPP) and donor requirements.
    2. Work with MEAL staff and partner staff to implement the MPP and donor MEAL requirements applicable to your projects.
    3. Complete the annual MEAL procedure self-assessment for your project, and develop action plan to advance MEAL practice.

    Agency-wide Competencies (for all CRS Staff):

    These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

    1. Integrity
    2. Accountability & Stewardship
    3. Builds Relationships
    4. Develops Talent
    5. Continuous Improvement & Innovation
    6. Strategic Mindset

    Method of Application

    Use the link(s) below to apply on company website.

     

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