Job Vacancies at BIMAS Kenya Limited

Job Summary:

Human Resource and Administration Assistant will be responsible for talent acquisition, onboarding, learning and development, health and safety ,record maintenance and provide talent operation support to employees.

Job Duties and Responsibilities 

• Assist with the recruitment process by preparing job advertisements shortlisting of candidates.
• Assist with onboarding
• Ability to assist with management of interns
• Support internal and external HR-related inquiries or requests from applicants and other employees and refers more complex questions to their supervisor.
• Assist with planning and execution of organization-wide meetings, events, parties etc
• Keep up-to-date with the latest HR trends and best practices.
• Ability to coordinate and implement employee learning and development programs
• Ability to handle health and safety matters as delegated
• Assist in handling third part providers for various services
• Maintains the integrity and confidentiality of human resource information.
• Handle general filing
• Other duties as assigned

Knowledge and skills required 

• Bachelor's degree in human resources or related field (essential).
• 1 years of experience as an HR assistant (essential).
• Exposure to labor law and employment regulations.
• Effective HR administration and people management skills.
• IHRM membership and CHRP qualifications will be an added advantage.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Tech savvy, ability to use HRIS and recruitment software’s
• Good organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions. 
• Hold a valid certificate of good conduct

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Job Summary: 

The Receptionist will provide front desk services for the institution.

Job duties and responsibilities:   

Customer Service:

• Receive all incoming calls; direct them to the relevant offices, make outgoing calls as and  when required. Screening telephone calls, enquiries, and requests and handling them as appropriate. This will include receiving and relaying accurate and timely messages and answering of queries where possible.
• Receive, monitor and attend to visitors whilst they await appointments and direct them to the appropriate offices.
• Receive documents and messages, which will delivered to the office and ensuring that these are registered and dispatched / distributed to the respective addressee/staff members
• Prepare monthly reports on Front Desk Operations.

Administrative Support:

• Proper management of courier services for Head Office and the branches.
• In charge of maintaining a neat and tidy reception area so as to maintain the good image of the organization and that the front desk is manned at all times.
• Perform duties of administrative Assistants as and when need arises.
• Proper filing of batch lists among other documents managed at the front desk.
• Liaise with the registry to ensure that all documents received for filing at the registry are well dispatched from the front desk.
• Timely collection and distribution of documents within the office.
• Any other duties as may be assigned

Knowledge and skills required:

• Hold a minimum of a Certificate course in Business Administration /Customer Relations , Customer service, Office Management or any other related field.
• At least one year demonstrated work experience in a Receptionist position /Administrative role, or any other related field working in a private or public organization.
• Excellent organization, communication, time management and self-management skills
• Person of integrity and keen attention to detail
• Approachable and ability to demonstrate professionalism and sound judgement
• Excellent written and verbal communication skills
• Ability to multitask and work independently and as part of a team;
• Computer literacy skills
• Personal of high Integrity;
• Willingness to work long hours with minimum supervision
• Excellent spoken and written English.
• Hold a valid certificate of good conduct