Jobs at Corporate Staffing

• Our client is seeking to hire a Facilities Management Assistant who will be responsible for majorly coordinating the management of service providers responsible for security, garbage collection, street lighting, lawns and gardening, general cleanliness, and other matters touching on the residents.

Responsibilities

• Database Management – develop and maintain a comprehensive electronic database of all residents.
• Receipts and Payments – service charge collection from residents and making payments to suppliers.
• Debt collection – invoice and write demand letters to residents once the service charge and utility bill payments fall due.
• Budget and Financial Accounting – prepare annual budgets and monthly financial and management accounts. Analyze the financial statements to ensure accuracy and a clear audit trail.
• Coordination and Office Administration – supervise contracted service providers especially those charged with the responsibilities of security, lawn and gardening service, and garbage collection.
• Management of Committee Affairs – preparing Resident meeting agenda, taking minutes, preparing a quarterly bulletin to residents, and ensuring effective follow-up and implementation of all resolutions.
• Rules and Regulations – enforcing the rules and regulations of the estate as laid in the Deed of Covenant of the estate
• Any other duties as may be assigned to enhance the smooth running of estate affairs

Qualification

• Relevant degree/diploma in Business Administration, Finance, sales marketing, Commerce, or any other real estate-related field.
• Must have over 3 years’ experience working within the property/real estate environment with at least 1 year of management or supervisory experience.
• Hands-on experience in operations, finance, and sales including basic bookkeeping skills.
• Should be an enthusiastic team player who is detail-oriented and action-focused.

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• The purpose of this role is to oversee and ensure the smooth running of the HR department as well as design, develop and implement policies that drive the company culture. Working closely with the head of departments, the People & Culture Executive is required to build the people and culture capability of the organization effectively; lead and manage an effective human resources function to support the management of the employee lifecycle; and contribute to broader organizational and strategic management. The position also has a key role as an ambassador for organizational culture and values, ensuring they are visible, embedded, and upheld.

Key Responsibilities

STRATEGY & LEADERSHIP

• Develop and execute the company’s People and Culture strategy.
• Contribute to developing and achieving the company’s medium and long-term strategy, ensuring effective inclusion of key people and cultural considerations.
• High-level analysis of key people data and trends in support of strategic priorities, advising an appropriate course of action as required.
• Design and develop programs for the continuous learning of all team members.

ORGANISATIONAL DEVELOPMENT & CULTURE

• Contribute to the development of a robust culture through role modelling the company’s core values and the behaviours which drive this culture
• Design and lead initiatives including research and diagnostics (e.g. annual employee engagement survey and exit interviews), to maximize the engagement of all employees and build organizational commitment to the desired culture
• Work in partnership with the Marketing and Communications team on effective internal communications

TALENT MANAGEMENT

• Develop a focused job design aligned to a structured Workforce Plan and Framework
• Ensure a clear Employee Value Proposition in support of candidate attraction
• Ensure best practices, innovative methods and processes relating to the recruitment, selection and onboarding
• Development of formal induction process and procedures
• Develop workforce and succession planning processes.

PEOPLE DEVELOPMENT

• Build a culture of performance across the organization with oversight and continued development of the Performance Review & Development framework
• In conjunction with the Executive Team, ensure all Learning and Development is strategically linked to organizational needs and aligned to performance reviews and business planning processes
• Develop and update the company’s Learning Program each year after the Performance Review process
• Create a leadership development framework to maximize leadership capability and embed a coaching culture in support of delivering on strategy outcomes.

HR MANAGEMENT

• Responsible for the effective operations of all normal People & Culture activities to support the management of the employee lifecycle including: Maintaining employment records to meet compliance obligations, Compiling and Filing of statutory returns, On-boarding/ off-boarding employees
• Effectively manage the Human Capital needs of the company. Work closely with the Head of Departments to ensure the right placement of employees in key positions.
• Internal and external organizational reporting (i.e. Monthly, quarterly and annual reporting to Business Plan KPIs, Executive Team Reporting, Board Reporting etc.)
• Assist the Head of Departments with planning, budgets and reporting, including evaluating People & Culture results and trends.

Qualification:

• A degree or relevant qualification in HR;
• Minimum of 1 year experience as a People & Culture executive.
• Minimum of 2+ years of HR experience in the above areas.
• Prior experience working in the Tech industry shall be a plus.
• Thorough understanding of HR policies and procedures, and knowledge of Kenyan Labor/employment laws & HR practices.
• Strong communication and interpersonal skills.
• Ability to work independently and take initiative without direct supervision.
• Strong strategic, analytical, and organizational skills

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• They seek to hire a Senior Human Resource Officer who will provide advice and support to managers on the HR aspect within the business and also support the administrative functions as well

Key responsibilities:

Staffing;

• Manage the recruitment process from end to end, from job posting, to reviewing candidates, to setting up interviews and supporting the closing process. In addition to this, ensure hiring managers are well equipped to run excellent, efficient recruitment processes and that they are accountable to recruitment timelines.

Onboarding & Separation

• Ensure comprehensive HR related induction process for new employees including: Policy training, help staff to settle in to work (in coordination with other department managers and the new employee’s direct manager/supervisor) and overall onboarding evaluation and reports.
• Managing the employee exit process for all entities

Employee Record Management

• Management of staff contracting process across entities, timely issuance, accurate details and compliance with Labor laws, as well as sign-off by all parties.
• Management and regular updating of employee data across entities, and maintenance of employees files
• Ensuring accurate and proper record-keeping of employee information in electronic and digital format.
• Generating payroll changes and submitting to finance by 16th of every month.
• Renewing contracts for Staff.
• Responsible for record-keeping for all staff.

Compensation & Benefits

• Coordinating payroll, including new employee enrollment
• Managing benefits and the benefit enrollment processes and timely renewal process
• Ensuring meticulous implementation of payroll and benefits administration.
• Create a compensation strategy for all employees based on market research and pay surveys

Performance Management

• Oversees completion of performance reviews for all departments in line with performance management strategy. This will also involve tracking and documentation of all performance related discussions (Appraisals, PIP/ probation/ confirmation/ changes in contract)
• Oversee completion of engagement surveys and other employee related initiatives and programs for all teams
• Monitoring employee performance.
• Communicating with staff about issues affecting their performance.

Implementation of policies & procedures

• Documentation and updating of SOPs for HR Operations
• Ensuring employee handbook is up to date, employees are aware of the policies and that policies are adhered to
• Liaising with lawyers on HR compliance questions, including legal advice/interpretation (statutory requirements), complex internal policy changes/reviews(e.g. compensation/benefits), staff contracts, post exit obligations – (confidentiality, on-disclosure), mediation/litigation support/advisory, in consultation with HR consultant & MD

Leave Management for all Departments

• Ensure policy is adhered to and manage leave liability in liaison with Line Managers
• Updating employees’ leave sheet and employee register regularly,
• Generating leave reports

Welfare Management

• Coordination and management of staff welfare program – acknowledgement and celebration of employee events, such as work anniversaries, birthdays, Notification on bereavement etc.
• Training & Development
• Preparation and sharing of Monthly HR/ People Reports (updated dashboard/ metrics) with MD & key stakeholders.
• Supporting as needed on various recruitment processes

Reward Management

• Providing support on company events as needed
• Innovation to drive efficiency in the function

Staff Disciplines & grievances

• Handle staff grievance and conduct disciplinary process
• Recruitment and Selection Preparing job descriptions,
• Advertising vacant positions, and managing the employment process
• Create onboarding schedules for new hires, orientation and onboarding,
• Support in reference check for new hires.

Training and development

• Orientation of new employees and
• Training existing employees.
• Employee engagement and Staff Welfare
• Ensuring that all employees are organized and satisfied in their work environment. Design
• Implement employee engagement & retention strategies

Health and Safety

• Overseeing the health and safety of all employees.
• Ensuring the factory is compliant with all local, county and central regulations.

Policy Development

• Implementing systematic staff development procedures.
• Providing counseling on policies and procedures.
• Ensure the organization’s HR Policies are in compliance with all local, county and central regulations.

Strategic Management

• Managing HR strategy, budgeting, forecasting and reporting.
• Partner with management to ensure strategic HR goals are aligned with business initiatives.

Disciplinary and Conflict Resolution

• Investigate employee issues and conflicts and bring them to resolution.
• Handling all labour and union matters

Any other duties as assigned by your supervisor

Key Qualifications

• Bachelor’s degree in Human Resource Management or a business related field.
• A postgraduate Diploma in Human Resource Management is an added advantage.
• Professional membership (IHRMK Membership) is a must.
• At least 5 years of experience in a busy HR environment with at least 3 years in supervisory role.
• Experience in the same industry, manufacturing or FMCG will be desirable.
• Must be well conversant with the labour laws and ethical HR practices.
• Strong leadership, managerial skills and ability to influence decisions at an executive level.
• Relationship management and strong communications skills.
• Good planning and organization skills.
• Demonstrated ability to build and maintain relationships with people at all levels who represent a variety of diverse backgrounds.
• Problem solving skills.
• Excellent time management
• People Management skills
• Report writing, presentation Skills
• Analytical skills, detail oriented and swift in action
• Tech savvy
• Candidates who can join immediately encouraged to apply

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• They seek to hire an Operations & Customer Order Manager who will support and oversee Production, Imports, Local Purchasing, Customer Order Servicing, Logistics, furniture delivery and assembly, Stocks Management and all staff management.

Key Responsibilities

Customer order management 

• Direct the customer order management process, ensuring accurate order processing, tracking, and timely fulfillment.
• Oversee the resolution of complex order-related issues

Local Supply chain management

• Lead the development and implementation of efficient supply chain strategies, ensuring timely delivery of raw materials and finished products.
• Implement inventory control measures to minimize stockouts and excess inventory. 

Quality Control 

• Optimize production, Quality assessment, and production processes & factory operations.
• Navigate fluctuations in demand and unforeseen challenges by fostering adaptability and flexibility within the operations team

Factory Management  

• Identify operational inefficiencies and implement continuous improvement initiatives 
• Focus on lean production principles with minimal costs

Order Delivery and Customer Satisfaction

• Provide strong leadership to cross-functional teams, fostering a collaborative work environment to achieve customer satisfaction.
• Effectively communicate with stakeholders at all levels to ensure alignment and understanding of operational goals in line with customer needs.

Project Management

• Lead and oversee strategic projects: Direct the planning, execution, and monitoring of key projects related to operations, supply chain, and customer order management.
• Ensure project timelines and milestones are met: Develop and maintain project schedules, identify critical paths, and implement effective project management methodologies to ensure successful project delivery.
• Risk management: Identify potential risks and proactively develop mitigation plans to ensure project success

International Sourcing (imports- clearing and forwarding) 

• International Sourcing Expertise: Proven experience in international sourcing, with a deep understanding of global supply chain dynamics.
• Evaluate and select suppliers: Conduct thorough assessments of potential international suppliers, considering factors such as cost, quality, reliability, and ethical sourcing practices.
• Negotiation and Contract Management: Lead negotiations with international suppliers to secure favorable terms, including pricing, delivery schedules, and contractual agreements.
• Familiarity with Import/Export Procedures: Knowledge of import/export regulations, customs procedures, and documentation requirements.
• Compliance with Regulations: Stay abreast of international trade regulations, tariffs, and compliance requirements, ensuring adherence to legal and regulatory standards.

Budget and cost management

• Understand cost management, budgeting, and financial implications of operational decisions.
• Strive for a balance between operational efficiency and cost-effectiveness.
• Demonstrate a track record of effective problem-solving and decision-making in navigating operational challenges.

Key Qualifications:

• Bachelor of Commerce, Business Administration and Management or a related business field.
• MSc Organizational Development, Strategic thinking, Change Management is an added advantage
• Over 7 years’ experience in Operations department (preferably within the manufacturing industry) at least 5 years of which are at a Senior Leadership Level
• Experience in developing and implementing business plans to improve cost-efficiency.
• Project manager with excellent interpersonal skills coupled with a high level of self-initiative, drive, and attention to detail, meeting deadlines, and maintaining confidentiality.
• Proficiency working across multifunctional roles with cross-functional teams
• Demonstrated experience in reducing operational expenditures through implementation of cost optimization initiatives.
• Experience in undertaking a staff Audit and aligning staff to business objectives, Designing succession plans
• Experience in employee engagement and retention of a talented workforce
• Cultivate a customer-centric mindset within the team, ensuring that customer orders are fulfilled accurately and on time while maintaining high-quality standards

Technical Skills

• Proven skills in Project Management
• Exhibit People Management skills with excellent leadership skills (Being Firm and exude authority)
• Excellent Organisation and Planning skills
• Customer Order Management Skills
• Supply Chain management
• Technology Proficiency – Strong desire to enhance operational efficiency
• Process Improvement – Proven ability to identify inefficiencies and implement process improvements
• Stock & inventory management – warehousing management
• Strong understanding in logistics
• Keen attention to quality control and steer excellence
• Financial Acumen – Understanding cost management, budgeting, and financial implications of operational decisions with cost-effectiveness.
• Adaptability and Flexibility – adaptable, flexible, and able to navigate changes
• Innovative and strategic forecast – how to do maintain continuous improvement
• Must be very structured and able to push back
• Excellent reporting skills

Soft Skills

• Strong intuition, creativity and innovation
• Have ability to handle and resolve conflicts  
• Possess strong negotiations skills and stay on course
• Critical thinker and results oriented person
• Excellent Emotional intelligence (interpersonal skills)