Job Opportunities at Kimisitu Sacco

The Job holder will be responsible for providing comprehensive administrative support to the Chief Executive Officer. This include planning, organizing, directing and controlling in accordance with laid down policies and procedures, delegated authorities and guidelines.

Responsibilities for the Personal Assistant Job

• Ensuring communication, planning schedules, appointments, meetings, reports, presentations and associated tasks are well organized for the Chief Executive Officer.
• Planning and organizing board and management meetings
• Managing and prioritizing workflows to ensure that meeting reports, minutes, correspondence and matters for attention are dealt with in a professional and timely manner.
• General administrative support to the Chief Executive Officer in the controlling of daily activity and diary management
• Develop and maintain a contact database for clients, vendors, key stakeholders, regulators, etc. and ensure that this is updated on a regular basis.
• Ensure all documents from the Chief Executive Officer are professionally styled and presented in accordance with corporate standards.
• Draft communication correspondences on behalf of the Chief Executive Officer.
• Verify all expenses and claims and forward to finance for payment.
• Plan and organize local and international travel, accommodation and visa arrangements, scheduling of meetings/visits, co-ordination with travel agencies
• Ensure parking arrangements and access control for external visitors are reserved
• Ensure that all physical and electronic records including confidential and sensitive society documents are safely kept and a record of the same retained at all times.
• Screening telephone calls, enquiries and requests for the CEO and delegating where appropriate.

Qualifications for the Personal Assistant Job

• Minimum KCSE C
• A University Degree in Business Administration or Public Relation or its equivalent. Proven track record in successfully working with a CEO/Director level functions in financial institution, and/or other related fields.
• Excellent organizational skills, time management skills, administrative skills, prioritization competence, with accuracy and attention to details.
• Proactive attitude and ability to take initiative
• A good team player/leader.
• Strong interpersonal skills, outgoing personality, and ability to work independently on strict deadlines.
• Superior oral and written communication skills.
• At least four (4) years’ work experience in a reputable organization in a similar or equivalent position

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The Human Resources Manager will be responsible for providing comprehensive HR support services to the organization. This will include among others; employee relations, organizational review, HR policies development and implementation, performance management, talent management, recruitment, and rewards management.

Responsibilities for the HR Manager Job

• Advising on optimal organization structure and staff compliment
• Review, develop and implement HR policies and guidelines
• Update and maintain employee benefits schemes, staff welfares and timely renewals and compliance
• Maintain records related to grievances, performance reviews, and disciplinary actions. Ensure a disciplinary process is in line with employment act
• Conduct timely recruitment procedures, orientation, termination processes and exit interviews. Plan, organize staff training programs for employee development.
• Maintain human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results. Maintain adequate staff performance assessment, appraisal tools and procedure and review of job descriptions matching skills and competences.
• Maintain and safeguard confidential human resource filing system with all relevant records.
• Maintain good employee relations by handling issues fairly and expeditiously
• Drive an equitable performance based remuneration scheme and manage payroll administration. In consultation with other managers anticipate future capacity justifications in line with the strategic plans
• Ensure compliance to occupational safety and health policies /identify potential hazards and corrective action for a safe working environment.
• Ensure capacity building through staff personal development, performance review programs and recommend appropriate training.
• In consultation with department managers, identify the skills/competency needs and undertake capacity building initiatives to empower staff within the organization annually.

Qualifications for the HR Manager Job

• Minimum KCSE C+
• University Degree in Human Resource management, Master’s Degree will be an added advantage.
• Membership with Institute of Human Resource Management
• Certified Human Resource Professional (CHRP) will be an added advantage

Skills and Desired Qualities

• Knowledge of the current Kenyan Labour Laws
• Ability to manage human resources effectively and respond to staff needs.
• Excellent written and spoken communication.
• Ability to identify opportunities for staff growth and implement initiatives.
• Good analytical skills, good communication and interpersonal skills, must be a team player and able to work under minimum supervision.

Experience

• At least five (5) years working experience in the Human Resource field, three of which in a similar role