• Job Opportunities at Foundation Institute of Africa (FIA)

  • Posted on: 12 September, 2018 Deadline: 20 September, 2018
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    Foundation Institute of Africa is a non-profit making tertiary training college, seeking to offer Diploma and Certificate Courses examinable by KNEC & KASNEB in Business Studies, Accounting, Education, Social Sciences, Journalism, and Computer Studies. We seek to recruit personnel to urgently fill in the following positions effective 1st October, 2018.The College is opening its new Premises in Nairobi Central business district.

     

    Cleaner

     

    Job Description

    DEPARTMENT:         Administration

    SUPERVISOR:           HR & Admin Manager

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Daily, weekly and periodic cleaning duties relating to classrooms,Toilets, offices, student accommodation and recreational areas.
    • Ensure areas are locked after servicing (unless otherwise directed).
    • Collect and return keys to the office after each shift.
    • Have a knowledge and understanding of fire procedures as laid down by the college in compliance with OSH Act.
    • Carry out any reasonable duty requested by the management.
    • Look after and clean daily all equipment used. Ensure chemicals are locked away after use
    • Report any faults in equipment or maintenance required to fixtures and fittings.
    • Report any accident and perform duties in accordance with the Health and Safety at Work Act
    • Deliver excellent Customer Service
    • Sweep floors with brushes or mop sweepers.
    • Mop with wet or damp mops
    • Vacuum carpeted areas, stairwells, corridors, common room, offices and “spot” clean carpets.
    • Dust, wipe, wash or polish as necessary – furniture, ledges, windowsills, external surfaces of cupboards, skirting boards, mirrors, pipework, shelves and fitments.
    • Clean toilets, hand basins, sinks and shower areas.
    • Clean kitchen equipment, Cookers, fridges, fridges/freezers, microwaves, tables, chairs, bins, cupboards and work surfaces.
    • Any other duty as may be given from time to time

    Qualifications

    • Previous cleaning experience within an environment where a high standard is expected
    • Working without direct supervision
    • Proven customer service experience.
    • Ability to work flexibly within a team
    • Able to communicate in English or Swahili.

    Personal Attributes

    • The post-holder needs to have a strong work ethic and take pride in their work, carrying it out to a high standard. A full understanding of the role that the Department plays within the life of the College and the impact that it has will aid this.
    • Good communicate skills are required so that the post-holder can build a good rapport with all College Fellows, staff, students and visitors and interact with them in a friendly and helpful manner.
    • The person needs to develop and maintain good working relationships and communicate positively and clearly within his or her team.

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    Cashier

     

    Job Description

    DEPARTMENT:         Finance

    SUPERVISOR:           Accountant

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Receive and post cash transactions and perform related cashier functions including change fund, daily balancing of funds.
    • Answer inquiries regarding student accounts.
    • Prepare bank deposits verifying amounts against the computer reports.
    • Maintain appropriate files of all payments received.
    • Calculate charges and refunds; verify student loan and grant amounts.
    • Set up payment plans and mail bills for student accounts to students, employer or governmental agencies.
    • Assist auditors when needed.
    • Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.
    • Ability to organize data and draft reports on daily, weekly and monthly basis
    • Maintaining daily account of the daily transactions and balancing accounts at the end of each day
    • Any other duty as may be given from time to time

    Qualifications

    • Diploma in Business Administration/Business Management, Accounting, CPA, Mathematics, actuarial science or relevant field.
    • Competency in Microsoft applications including Word, Excel, and Outlook

    Personal Attributes

    • Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions
    • Knowledge of basic accounting procedures money management, and computer skills.
    • Knowledge of general office procedures and filing systems.
    • Ability to perform simple arithmetic calculations.
    • Excellent communication and customer service skills.
    • Ability to make rapid and accurate calculations on a ten-key calculator.
    • Ability to shift quickly between several tasks without loss of continuity.
    • Ability to operate telephone, computer, copy machine, and other typical office equipment.
    • Ability to examine documents for accuracy and completeness.
    • Ability to handle confidential matters judiciously.
    • Ability to plan, organize and implement assigned responsibilities and to work well under pressure to meet established deadlines.
    • Ability to work accurately and efficiently in a fast paced environment with frequent interruptions

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    College Administrator

     

    Job Description

    DEPARTMENT:          Academic

    SUPERVISOR:            CEO

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Provide administrative support to a team of lecturers, tutors or teachers
    • Manage the student life cycle from registration/admission to graduation/leaving
    • Work with academic boards, governing bodies and task groups
    • Assist with recruitment, public or alumni relations and marketing activities
    • Draft and interpret regulations
    • Deal with queries and complaints procedures
    • Coordinate examination and assessment processes
    • Maintain high levels of quality assurance, including course evaluation and course approval procedures
    • Use information systems and prepare reports and statistics for both internal and external use
    • Participate in the development of future information systems
    • Contribute to policy and planning
    • Manage budgets and ensure financial systems are followed
    • Purchase goods and equipment, and process invoices
    • Supervise other administrative staff
    • Communicate with partner institutions, other institutions, external agencies, government departments and prospective students
    • Organize and facilitate a variety of educational or social activities.

    Qualifications

    • Have a Bachelor’s degree in Business  Admin or relevant qualification field from an accredited and recognized university;
    • Excellent IT skills to include email, word-processing, mail-merge and databases (Microsoft Suite)
    • Ability to work independently and take initiative when appropriate.
    • Ability to pay close attention to accuracy and detail
    • Highly developed organisational skills
    • Ability to work under pressure (in the School environment)
    • Ability to maintain good records to ensure effective reporting of information
    • Good interpersonal and communication skills for interacting with a diverse range of contacts
    • Good team working skills
    • An understanding of the necessity for maintaining strict confidentiality, where appropriate
    • Sound time management skills, including ability to determine priorities and deal with conflicting deadlines. Flexible working approach

     Personal Attributes

    • Attentive to details
    • Service oriented
    • Good at planning and organizing
    • Empathetic and sociable
    • Highly diplomatic
    • Skilled in identifying problems and brainstorming potential solutions
    • Excellent at written and oral communication as well as presentation
    • Comfortable working independently and collaboratively
    • Passionate about connecting with teachers and students
    • Service oriented
    • Excellent at oral and written communication.

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    Accountant

     

    Job Description

    DEPARTMENT:          Administration

    SUPERVISOR:            Administrator

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Ensure timely collection of school fees
    • Prepare, examine, or analyze accounting records, financial statements, or other financial reports toassess accuracy, completeness, and conformance to reporting and procedural standards.
    • Develop and provide timely financial accounting reports for management consumption
    • Compute taxes owed and prepare tax returns, ensuring compliance with payment, reporting or other tax requirements.
    • Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice.
    • Maintain or examine the records pertaining to regulatory agencies.
    • Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts.
    • Represent the school in discussions with the revenue authority and provide support during litigation involving financial issues.
    • Ensure timely fees collection
    • Manage petty cash
    • Manage all salary payments and deductions eg NSSF, NHIF

    Key Performance Measures:

    • Timely collection and banking of school fees
    • 100% clear, complete and comprehensive record keeping eg petty cash transactions, bills, invoices
    • The school meets the statutory tax requirements
    • Timely submission of reports to the Finance Officer

    Qualifications

    • Bachelor’s degree in Business Administration,BCOM or equivalent
    • CPA II and above.
    • Strong analytical and organizational skills
    • Ability to prepare standard financial reports on a regular basis
    • Proven computer literacy in Microsoft Office or related programs
    • Experience in using financial accounting packages and working in a computerized environment
    • Proven ability to work well with a diverse range of internal and external stakeholders and to act ethically
    • Strong work ethic, based on proactive planning and personal responsibility
    • Customer service skills
    • Over 5 years of relevant work and progressive experience preferably gained through working in a busy service oriented organization

    Personal Attributes

    • Critical thinking skills
    • Trustworthiness
    • Undoubted integrity
    • Time management skills
    • Good communication skills

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    Librarian

     

    Job Description

    DEPARTMENT:         Legal

    SUPERVISOR:          Principal

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Promote and foster the enjoyment of reading for pleasure, contributing to the development of reading skills.
    • Develop and contribute to the school wide reading culture through reading programmes, initiatives and events.
    • Provide leadership and support to teachers on reading engagement and developing life-long readers.
    • Ensure the collection and provides a wide range of quality reading material, catering for diverse needs and interests.
    • Promote and foster the enjoyment of reading for pleasure, contributing to the development of reading skills.
    • Develop and contribute to the college wide reading culture through reading programmes, initiatives and events.
    • Provide leadership and support to teachers on reading engagement and developing life-long readers.
    • Ensure the collection and provides a wide range of quality reading material, catering for diverse needs and interests.
    • Ensure that the library plays an integral role in supporting inquiry, and that students have easy access to print and eResources.
    • Collaborate with teachers to develop information literacy across the school through participating in or leading information literacy and digital literacy coaching.
    • Coordinate school-wide guidance and training for all staff and students in effective use of resources.
    • Develop a collection that has relevant resources in a variety of formats to support inquiry learning.
    • Develop, review and maintain the library’s guiding documents, in collaboration with senior school staff.
    • Prepare annual budgets for library resources and capital expenditure, in accordance with school policy and practice.
    • Ensure library expenditure is appropriately managed.
    • Promote the library services and resources to all staff and students
    • Maintain up-to-date school library procedures documents
    • Lead the library team, ensuring their appropriate training, and regular performance appraisal.
    • Represent the library on IT, resource, or curriculum committees.
    • Attend staff meetings and briefings.
    • Collaborate with teaching and literacy staff to ensure that the library is seen and used as a reading and research resource.
    • Be a professional and supportive member of the college community.
    • Proactively engage in professional development opportunities and performance appraisal.

    Qualifications

    • Library management and systems
    • Knowledge of Kenyan Curriculum
    • School library collection development and learning resources
    • Information and digital literacy skills and their links with the library
    • Staff management
    • Planning and organization
    • Financial management
    • Excellent oral and written communication skills
    • Collaboration with IT and teaching staff
    • Effective online search skills and use of online tools
    • Time and stress management

    Personal Attributes

    • Staff management
    • Planning and organization
    • Financial management
    • Excellent oral and written communication skills
    • Collaboration with IT and teaching staff
    • Effective online search skills and use of online tools
    • Time and stress management

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    College Principal

     

    Job Description

    DEPARTMENT:         Academic

    SUPERVISOR:         Board of Directors

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • To be responsible for the longer term planning and development of the College, as contained in the College’s Strategic Plan covering academic and student matters. To be responsible for making proposals to the Corporation about the educational character and mission of the College and its financial, personnel and physical resources and for implementing the decisions of the organization
    • To be responsible for the formulation of the College’s academic and other activities for consideration and approval by the Board
    • To ensure the effective and efficient management of financial and physical resources.
    • To be responsible for preparing annual estimates of income and expenditure for consideration and approval by the donor and the management of budget and resources within the estimates approved by the Board
    • To ensure the proper and effective operation of financial, planning and management controls.
    • To advise the Board if its actions or policies are incompatible with the financial memorandum with the funding agencies.
    • To provide purposeful and sensitive organization, direction, and management of the College and leadership of all staff, teaching and non-teaching.
    • To be responsible for the appointment, assignment, grading, appraisal, suspension, discipline, dismissal and determination, within the framework set by the Board
    • To ensure effective arrangements for the recruitment, progress, welfare and discipline of students.
    • To be responsible for maintaining student discipline and, within the rules and procedures provided for within the Articles of Governance, suspending or expelling students on disciplinary grounds or expelling students for academic reasons.
    • To act as the College’s accounting officer.
    • To promote and enhance the reputation of the College, particularly with the community, with schools and other colleges and with external agencies
    • To facilitate partnership working where this is of benefit to the College.
    • To represent the interests of the College and relevant industries as appropriate.
    • Complete in a timely fashion all records and reports as requested by the Board. Maintain accurate attendance records.
    • Maintain and account for all student activity funds and money collected from students.
    • Communicate with the Board regularly about the needs, successes and general operation of the college.
    • Establish procedures for safe storing and integrity of all public and confidential college records. Ensure that student records are complete and current.
    • Protect confidentiality of records and information gained as part of exercising professional duties and use discretion in sharing such information within legal confines.
    • Organize and supervise procedures for identifying and addressing special needs of students including health-related concerns, and physical, emotional and spiritual needs (keeping the Chaplain informed of these).
    • Perform any duties that are within the scope of employment and certifications, as assigned by the Board and not otherwise prohibited by law or in conflict with contract.
    • Oversee the development of Curriculum Committee and keep the Board apprised.
    • Nurture both students and teachers to achieve their greatest potential academically, instructionally
    • Maintain in the college a spirit conducive to prayer and study.

    Qualifications

    • Have a Bachelor’s degree and a Master’s degree qualification in the relevant field from an accredited and recognized university;
    • Be registered or registerable with the relevant professional body (where applicable).
    • Track record of substantial success in a senior leadership role
    • Knowledge Sound knowledge and understanding of best practice nationally in regards to teaching, learning, assessment and quality improvement
    • Successful and motivational leadership, with an inclusive leadership style, and with experience of leading change
    • Ability to develop and set strategic direction
    • Good understanding of the effective management of people and budgets
    • Successfully leading and coaching high performance senior teams
    • Thorough understanding and experience of quality improvement processes
    • Extensive knowledge and experience of education, Further Education and the issues and challenges facing the sector
    • Effective management of projects to achieve corporate goals

     Personal Attributes

    • An absolute commitment to upholding the College Values.In particular, commitment:
    • To prioritize the needs of students and employers
    • To act with integrity, authenticity & respect at all times
    • To secure continuous improvement and excellence
    • Commitment to equal opportunity, diversity and a positive
    • employment culture in the College
    • Inspirational leader with presence and gravitas
    • Resilience
    • Collaborative and commercial
    • A commitment to excellence.

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    Receptionist

     

    Job Description

    DEPARTMENT:         HR & Administration

    SUPERVISOR:           HR & Admin Manager

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Will be the face of FIA to visitors, greet clients and visitors with a positive, helpful attitude and assisting them in finding their way around the college
    • Uphold and exude high levels of integrity, professionalism and ethics,
    • Act as the point of contact between the college administration and internal/external clients
    • Answering phones in a professional manner, and routing calls as necessary, Screen and direct phone calls and distribute correspondence
    • Administration of the applicants’ interviews and subsequent registration of those admitted
    • Generating and managing the students’ data base and sharing this with other organs of the college,
    • Preparation for and registration of candidates for external examinations,
    • Documenting and availing all policy materials and information to students and other college organs upon request and
    • Documenting all examination related materials and data for future reference
    • Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs
    • Doing a variety of administrative tasks including copying, typing, taking notes and making travel plans
    • Preparing meeting and training rooms
    • Assisting colleagues with administrative tasks
    • Performing ad-hoc administrative duties
    • Sorting and distributing mails
    • Provide excellent customer service
    • Scheduling appointments
    • Any other duty as may be given from time to time

    Qualifications

    • Diploma in Business Administration/Business Management or relevant field.
    • Prior experience as a receptionist/office Admin
    • Competency in Microsoft applications including Word, Excel, and Outlook

    Personal Attributes

    • Consistent, professional in dress and manner
    • Excellent written and verbal communication skills.
    • Good time management skills
    • Experience with administrative and clerical procedures
    • Able to contribute positively as part of a team, helping out with various tasks as required

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    Chaplain/ Counselor

     

    Job Description

    DEPARTMENT:  Support

    SUPERVISOR: Dean of Students

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Implement and oversee a college  guidance program that provides students with a safe and non-judgmental way to voice their concerns or worries.
    • Assist college  administrators and educators with planning and carrying out College-related programs and events
    • Analyze student performance in the classroom to provide guidance and identify potential problems.
    • Learn students’ names, career objectives and other details so you can better serve them
    • Help students develop academic plans in accordance with their skills, talents and strengths
    • Work collaboratively with the other supportive staff
    • Facilitate crisis intervention and prevention programs
    • Communicate with teachers, parents and administrators on an ongoing basis about behavioral and academic problems
    • Listen to students’ concerns about academic, emotional or social problems
    • Help students process their problems and plan goals and action
    • Mediate conflict between students and teachers
    • Improve parent/teacher relationships
    • Assist with college applications, jobs and scholarships
    • Facilitate drug and alcohol prevention programs
    • Organize peer counseling programs
    • Refer students to psychologists and other mental health resources
    • Work on academic boards to improve learning conditions

    Qualifications for the Chaplain/ Counselor job

    • Bachelor’s Degree in Social Work or related field
    • D. in Social Services or Social Work preferred but not required
    • 3+ years’ experience in a Guidance Counselor role
    • Experience working with secondary students a plus
    • Excellent communication and organization skills
    •  Ability to balance administrative and support services efficiently

    Personal Attributes

    • Should have excellent communication skills.
    • Be nonjudgmental and accepting.
    • Must be able to display empathy
    • Must have excellent problem-solving skills
    • Possess a strong set of interpersonal skills
    • Must be flexible
    • Must be self-aware
    • Must display multicultural competency and adopt a multicultural worldview,

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    Curriculum Implementation Officer

     

    Job Description

    DEPARTMENT:         Academic

    SUPERVISOR:          Chief Academic Officer

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • To take the lead in being responsible, alongside Student Support Managers, for the administration of FIA programmes with an overview of all programmes and
      specific responsibility for a number of these. This is to include: development and review of modules and programmes, and developments using data from module and programme surveys and feedback, aspects of assessment administration
    •  Design monitor and maintain administration systems to meet the needs of the FIA’s taught programmes ensuring compliance with FIA policies and procedures and external legislation.
    • Motivate, train and support Professional Services and academic staff to ensure continuity and quality of service at all times, creating team ethos and team working culture.
    • To oversee all programme and module administrative procedures and to ensure the quality of response being given by Professional Services and academic staff.
    • Responsible for the storage and retrieval of data, including the updating of module and programme records and archives.
    • Maintenance and monitoring of FIA  databases and
      programme update online systems to ensure that all information held is accurate and current.
    • To work with the Dean to provide administrative systems for the development
      and administration of modules and programmes that meet FIA’s strategic aims.
    • To assist with preparation for Annual/Periodic Programme Reviews and accreditation
      visits.
    • To work with finance teams to manage course costings and work with colleagues in
      admissions and registry
    • To be responsible for all the development and administration of module and programme approval and update processes taking a lead on this for the London campus and linking back to colleagues at FIA to ensure quality provision, consistency of policies and procedures, and appropriate support.
    •  To liaise with colleagues from the Marketing Department to ensure timely and accurate information for prospectuses and websites
    • To provide cover for the HODs  where appropriate
    • To take an active role on College learning and teaching committees where relevant to the
      post.
    • To be a contributing member of the FIA’s Learning and Teaching Committee.
    • To advise the Dean, the CEO and the Registrar on future developments regarding administration procedures, within own area of responsibility.
    •  To carry out such duties and responsibilities as may be required from time to time commensurate with the grade and nature of the post, as agreed with the Supervisor

    Qualifications for the Curriculum officer 

    A vocational qualification or relevant education/training and / or work related experience.

    • Demonstrated ability to provide a high standard of administrative support and ability to develop and implement effective administrative and quality processes and procedures.
    • Demonstrated competency in dealing with work requiring accuracy and attention to detail.
    • Demonstrated high level organizational skills with a proven capacity to manage multiple tasks concurrently coordinate workflows and employ technology in support of the role.
    • Highly developed communication and interpersonal skills with demonstrated experience in providing a high level of client service.
    • Advanced computer literacy and skills which is conducive to maintenance of College administrative systems and reporting functionality; demonstrated ability to learn and utilize new systems and software;
    • Capacity to work independently in the achievement of goals, exercise sound judgment, and develop innovative solutions to problems and meet deadlines.
    • . Ability to function effectively as a team member and identify opportunities for continuous improvement.

    Personal Attributes

    • Knowledge and understanding of TVET Act and practices or capacity to rapidly acquire proficiency.
    • Previous experience in an education administration environment and an understanding of academic year processes and cycles

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    Dean Of Students

     

    Job Description

    DEPARTMENT:         Academic

    SUPERVISOR:        Registrar

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Responsible for learning and development of students outside the classroom;
    • Coordinates with academic manager in developing and managing co-curricular and learning opportunities;
    • Direct students in establishing and running activities of various students’ clubs and societies;
    • Supervise and regulate the activities of students’ clubs and societies so as to conform with the college policies and procedures;
    • Guide students in developing a student union constitution;
    • Organize and supervise the student union elections;
    • Work with student groups and other members of the college community in developing extracurricular programmes;
    • Help in establishment of a student culture where students learn to respect differences, take responsibility for their actions, and exercise leadership;
    • Provide leadership in the development and implementation of policies and regulations pertaining to student life, especially those related to alcohol and drug abuse;
    • Administer the policies and regulations of the college as they pertain to students, including disciplinary procedures;
    • Serve as ambassador for college with alumni, students, and community leaders;
    • Direct and assist in planning social, recreational, and curricular programs;
    • Review reports of student misconduct cases that require disciplinary action to ensure recommendations conform to college policies;
    • Guide students accordingly to seek financial support from financial support providers, such as HELB;
    • Develop a budget for students’ activities and direct appropriations to various activities;
    • Counsel or advise individuals and groups on matters pertaining to personal problems, educational and vocational objectives, social and recreational activities, and financial assistance;
    • Any other duties that may be allocated to you by your supervisors inclusive of teaching some classes.

    Qualifications for the Dean of Students Job

    • Be a holder of a Diploma or Bachelor’s Degree in Business Administration/Counseling/ Psychology/Communications or equivalent
    • Have experience in a distinguished tertiary college and career experience of not less than 2 years, preferably as Dean of Students;
    • Demonstrate a good understanding of the Ministry of Education’s and TVETA’s college guiding policy;
    • Should have outstanding supervisory, problem analysis and listening skills;
    • Should demonstrate the ability to grow, support and develop young talents;
    • Should have knowledge of current academics and curriculum areas relevant to technical institutions;
    • Strong computer skills, including high level of proficiency in MS Excel, PowerPoint, and Word;
    • Ability to probe for, analyze and synthesize information, as well as express ideas clearly, both verbally and in writing;
    • Ability to make quick yet sound decisions;
    • Ability to work independently, problem-solve, and be persistent;
    • Personal qualities of integrity, credibility, self-driven attitude towards work, and commitment to the mission of the institutions.

    Personal Attributes

    • Attentive to details
    • Service oriented
    • Good at planning and organizing
    • Empathetic and sociable
    • Highly diplomatic
    • Skilled in identifying problems and brainstorming potential solutions
    • Excellent at written and oral communication as well as presentation
    • Comfortable working independently and collaboratively
    • Passionate about connecting with teachers and students
    • Service oriented
    • Excellent at oral and written communication.

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    Monitoring and Evaluation Officer

     

    Job Description

    DEPARTMENT:         Academic

    SUPERVISOR:          Chief Academic Officer

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Set and head the internal College examination council.
    • Monitoring assessment practice to ensure the assessment is done according to the Council’s criteria
    • Dealing with internal disputes or appeals pertaining to assessments.
    • Maintaining accurate records of planned and completed internal verification.
    • Verifying the assessment decision by sampling to check consistence.
    • Advising and supporting assessors.
    • Inducting assessors.
    • Organizing and leading meetings.
    • Communicating with external verifier or the Certification Council.
    •     Verifying competency-based assessment to ensure quality and consistency.
    •     Supporting and advising testing centers on improving the effectiveness and quality of assessment.
    •     Informing the testing centers about any changes that may take place.
    •     Maintaining accurate records of the results of external verification which the Council will enter into its database.

    Qualifications for the monitoring and evaluation officer 

    • University degree preferably in social sciences, Education  and/or development or other relevant discipline
    • At least 2  years’ relevant working experience in field M&E implementation
    • Experience in design of baseline surveys and program evaluations
    • Training in monitoring and evaluation
    • Fluency in Excel is a must, as well as advanced use of Word and PowerPoint
    • Advanced knowledge and experience of standard Monitoring and Evaluation procedures and tools
    • Experience in use of large datasets for data analysis and reporting
    • Excellent communication and interpersonal skills

    Personal Attributes

    • Excellent analytical skills and the ability to summarize disparate information in a clear and concise manner
    • Excellent research and data collection methodology skills
    • Ability to create organizational work plans based on higher-level goals
    • Ability to lead and coordinate multiple offices through multiple step processes without being a direct supervisor (although appropriate authority will be given)
    • Skills in supporting staff with a variety of levels of knowledge and capabilities
    • Strong organizational skills in order to balance competing priorities
    • Ability to work independently to efficiently meet deadlines
    • Strong interpersonal skills
    • Oral and written communication skills to deal effectively with mid and high level partner contacts, the host government, and the local communities.
    • Ability to apply Education regulations and procedures to daily work requirements.
    • Excellent computer skills, including word processing, spreadsheet programs and data base management

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    Registrar

     

    Job Description

    DEPARTMENT:         Academic

    SUPERVISOR:         Principal

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Provide leadership in enrolment of students to meet stated enrolment goals for the College;
    • Manage the students ‘admission process in line with existing policies and regulations;
    • Be the chief custodian of all students’ academic records;
    • Compile and maintain the College academic calendar;
    • Manage the College timetable and ensure teaching and examination timetables are released on time, with optimal spacing considerations;
    • Manage all graduation related activities for the institution;
    • Provide leadership in the design and delivery of excellent academic service delivery across the entire student life cycle while benchmarking against best practice in service delivery;
    • As Secretary to the College Senate, and working in close collaboration with other offices, lead the development, review, oversight and implementation of academic policies and the College’s academic regulatory framework;
    • Develop and, in consultation with the principal on -Academics, Research and Extension, manage academic budgets;
    • Spearhead inspections, registrations and renewals of registrations of the College with higher education bodies, research bodies, examination and professional bodies as well as government institutions;
    • Provide leadership in curriculum development and review, and participate in development and approval of new programmes;
    • Be responsible for management and administration of College Examinations.
    • Develop and implement student recruitment and retention strategies that maximize and maintain enrolments in all areas of the College to contribute to the ongoing financial viability of the College
    • Directs and coordinates college or College registration activities: Consults with other officials to devise registration schedules and procedures.
    • Analyzes statistical data on registration for administrative use in formulating policies.
    • Exchanges student information with other colleges or universities.
    • Directs preparation of student transcripts.
    • Prepares commencement list.
    • Directs preparation of statistical reports on educational activities for government and educational agencies and interprets registration policies to faculty and students.
    • Directs activities of workers engaged in transcribing and evaluating academic records of students applying for permission to enter college or College.
    • Directs compilation of information, such as class schedules and graduation requirements, for publication in school bulletins and catalogs.
    • Coordinates dissemination of information on courses offered and procedures students are required to follow in order to obtain grade transcripts.
    • Issues official transcripts.
    • Coordinates class schedules with room assignments for optimum use of buildings and equipment.
    • May assign rooms for student activities.

    Qualifications for the Registrar Job

    • A Degree  in Education Management, Operations Management, Administration or related field from a recognized College OR a Master’s Degree, with outstanding experience in Academics Management;
    • At least five (5) years’ experience in academic administration at a senior management level;
    • Informed about the national and international academic trends and issues;
    • Strong understanding of regulatory requirements from the Commission of Higher Education, relevant examination bodies and professional bodies;
    • Must demonstrate strong leadership and people skills, with a self-driven attitude;
    • Good analytical and reporting skills;
    • Training and/or certification in Quality Management Systems specifically 1SO 9001:2008/ISO 9001:2015 standard is an added advantage;
    • Organised with the ability to adhere to set deadlines and adapt to changing conditions;
    • Ability to solve both operational and strategic issues through pragmatic and commercially sound approaches.
    • Knowledge and skills in the use of MS Office suite and internet.

     Personal Attributes

    • Attentive to details
    • Service oriented
    • Good at planning and organizing
    • Empathetic and sociable
    • Highly diplomatic
    • Skilled in identifying problems and brainstorming potential solutions
    • Excellent at written and oral communication as well as presentation
    • Comfortable working independently and collaboratively
    • Passionate about connecting with teachers and students
    • Service oriented
    • Excellent at oral and written communication.

    go to method of application »

    Sales & Marketing Officer

     

    Job Description

    DEPARTMENT:         Sales and Marketing

    SUPERVISOR:           Administrator

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • The creation and implementation of faculty specific marketing strategies in close collaboration with faculty heads and line managers, to drive awareness, profile and interest in the faculty’s suite of courses
    • Achievement and surpassing, where possible, of faculty specific recruitment targets
    • Overseeing the admissions process for their faculties’ courses
    • Utilisation of College database for full sales cycle – inputting and tracking leads from the Marketing module through to the Student module (enquiry to registered student
    • SEO and web page content for specific faculty, working with the College’s digital marketing team
    • Liaising with PR Company to develop and grow faculty specific coverage in local and national media
    • Additional responsibilities for recruitment for regional campus
    • Specific project responsibilities
    • Attract new students across the School’s portfolio of programmers
    • publicize the strengths of the academic faculty
    • promote the profile of the School as a whole to external audiences
    • Management of and attendance at:
      Open days
      • External exhibitions
    • Any other duty as may be given from time to time

    Marketing Communications:

    1. Website and other e-marketing communications
    1. i) Collating material and editing copy for the Dean’s monthly enewsletter, circuited to internal and external audiences
    2. ii) Updating the School’s Facebook and Twitter accounts

    iii) Updating information about the School on external websites and directories

    1. iv) Creating fresh and up-to-date web content, to pass to the Web Development Officer and Web Designer as necessary
    2. v) Providing ideas and input into the development of new emarketing materials
    1. Marketing collateral and publicity material
    1. i) Writing and producing marketing material (brochures, posters, flyers etc) for the School’s programmes, liaising with the relevant academic staff including Directors of Studies and Admissions Tutors to update content as necessary; sourcing student and alumni testimonials; liaising with in-house and external designers for all production issues
    2. ii) Preparing marketing collateral for the School’s corporate relations activities, working with the Director of Marketing and

    External Relations

    iii) Preparing PowerPoint presentations for senior academics at recruitment events and conferences

    1. iv) Coordinating and writing the School’s entries into College prospectuses- both hard copy and online, including liaison with Admissions
    2. v) Compiling media plans
    3. vi) Responsible for the School’s publicity stands and other eventsupport material- ordering new stock as required and ensuring the supply of stock to events

    vii) Selection and ordering of promotional merchandise for exhibitions and for use as corporate gifts

    viii) Managing the stock of all marketing collateral i.e. brochures; creating systems to identify when stock needs to be replenished

    1. Public Relations
    1. i) Liaison with academic and administrative staff to request and collate information for in-house publications
    2. ii) Proactively searching out information for PR purposes and writing press releases

    iii) Liaison with, and providing information to, the media and arranging interviews with members of staff where necessary

    1. iv) Maintaining a photo library and arranging external photo shoots and filming with placement students and alumni as well as in-house photo shoots with School staff and students
    2. v) Updating the School’s PR notice boards)
    1. Advertising (printed media, outdoor and new media)
    1. i) Creative input into new advertising campaigns
    2. ii) Liaison with the School’s advertising agency, designers and printers (in-house and external)

    iii) Assistance with proofreading, copy writing, editing copy and information collection

    1. Exhibitions and recruitment visits
    1. i) Representing and promoting the School at national and international exhibitions and providing market analysis post event
    2. ii) Managing the supply of literature to the International Office and collating and dispatching literature and other display material to exhibition venues worldwide

    iii) Ensuring prompt follow-up by academics/ programme managers

    of exhibition enquiries/ leads

    Qualifications for the Sales & Marketing Officer Job

    • Diploma in Marketing
    • Four (4) years’ experience, two (2) years of which should be in sales and marketing
    • A member of Marketing Society of Kenya is desirable
    • Demonstrated results in work performance
    • Have the maturity to deal our customer base
    • Be an individual with high integrity, dynamic and passionate about selling
    •  Can build rapport with prospects and customers; outgoing and presentable
    • Possess exceptional communication, negotiation and organizational skills
    • Able to work with minimal or no supervision

    Personal Attributes

    • Commercial/business awareness  Be flexible and open to change
    • Enjoy working in a fast-paced, intellectually stimulating environment
    • Communication
    •  Ability to express your views clearly and concisely both verbally and in writing
    • Good influence
    •  Maintain a professional attitude

    go to method of application »

    Security Officer

     

    Job Description

    DEPARTMENT:         HR & Administration

    SUPERVISOR:           HR & Admin Manager

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Refers incidents including personal injuries, altercations, suspicious activities, rule violations, etc. to appropriate college personnel and/or police for the purpose of ensuring follow-up in accordance with administrative, college security and student safety guidelines.
    • Responds to a variety of situations. accidents, injuries, vandalism, suspicious activities, alarms, etc.)For the purpose of taking the appropriate action to resolve immediate safety and/or security concerns.
    • Responds to inquiries from students and parents regarding campus security issues for the purpose of providing information, direction and/or referral for addressing inquiry.
    • Testifies in court proceedings for the purpose of providing information regarding alleged illegal activity.
    • Transports students for the purpose of ensuring the individual’ arrival to specific destination.
    • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
    • Uphold and exude high levels of integrity, professionalism and ethics, Interpreting and enforcing the implementation of security policies,
      procedures and standards as required by the Authority;
    • Conducting briefing and debriefing of field teams to capture lessons learnt;
    • Ensuring maintenance of law and order within the College ;
    • Liaising with police and other security agencies regarding security matters;
    • Conducting due diligence for security service providers;
    • Undertaking security intelligence collection, dissemination and
    • investigations;
    • Carrying out training and sensitization of staff on security and safety
    • procedures;
    • Ensuring appropriate security screening of visitors to College’s offices;
    • Assisting in identifying training needs and implementation of relevant
    • training for College staff
    • Analyzing CCTV footage and access control systems, for correlation and

    Reporting of any possible infringements;

    Qualifications for the Security Officer Job

    • C- and above
    • Certificate of good conduct
    • Two years’ experience working with youth and adults in an organized setting with School Safety, law enforcement, or security work experience preferred.

    Personal Attributes

    • A candidate must be a person of integrity, demonstrate excellent
    • interpersonal skills and be a team player;
    • Ability to maintain confidentiality regarding sensitive issues; and
    • Demonstrated professional competence

    go to method of application »

    Security Guard

     

    Job Description

    DEPARTMENT: HR & Administration

    SUPERVISOR: Security Officer

    ESSENTIAL DUTIES AND RESPONSIBILITIES.

    • Welcoming visitors with courtesy as well as checking them
    • Patrolling various parts of the college to identify security issues
    • Respond to any emergency calls
    • Ensure security in the College l
    • Direct visitors
    • Keep visitor’s records.
    • Responds to inquiries from students and parents regarding campus security issues for the purpose of providing information, direction and/or referral for addressing inquiry.
    • Testifies in court proceedings for the purpose of providing information regarding alleged illegal activity.
    • Analyzing CCTV footage and access control systems, for correlation and
    • Reporting of any possible infringements;

    Qualifications

    • KCSE
    • Certificate of good conduct
    • Guarding; Reporting;
    • Security operations; Entry control;
    • Security systems monitoring

    Personal Attributes

    • A candidate must be a person of integrity, demonstrate excellent
    • interpersonal skills and be a team player;
    • Ability to maintain confidentiality regarding sensitive issues; and
    • Demonstrated professional competence

    Method of Application

    If you meet the above qualifications, skills and experience send your detailed CV and Cover letter to careers@fia.ac.ke with the position as a subject line on or before 20/9/2018.

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