Purchasing Coordinator - Retail Company at Wisen HR Services

Job Summary: The incumbent will be responsible for the implementation of continuous improvement activities related to warehouse of incoming/outgoing items. Coordinating movement of product from warehouse to the shops.

Key Responsibilities:

• Ensures orders are placed for right quantity.
• Ensure stock is received and on time, suppliers are informed and the quality is analyzed.
• Ensures analysis of products for continuous sales reports & purchases are maintained.
• Receives and stocks product from the head office and performs incoming quality inspections.
• Moves product around warehouse, and ensures they take proper storage measures.
• Overseeing Packaging of items to the shops.
• Assures accurate quantities of product were received by comparing appropriate paperwork, data displayed on reports, and matching product numbers. Question and resolve discrepancies as required.
• Data entry of product information using a manual key-in into the warehouse database for inventory tracking to assure accuracy and completeness.
• Identifies product shortages/damages from delivery upon receipt of product.
• Ensure inventory is identified with the location information and shelved in the proper location. Product location information is submitted to receiving as available inventory.
• Performing periodic cycle counts to ensure accurate inventory and data integrity.
• Inspects products by date received for date-sensitive product, item number, expiration date (if any) and description; signs for product received; and completes receiving paperwork.
• Reconciles purchase orders with receiving document.
• Learns, understands and complies with all company policies. Adheres to all safety & GMP procedures in the performance of job duties.
• Prepare Inventory transfers to the shops, schedule transport, and provides proper delivery documents for KAA clearance.
• Communicates with the Purchasing team and purchasing Manager on time delivery.
• Maintains HQ and warehouse store organization and cleanliness and provide support in the planning of the warehouse layout.
• Ensures material handling in accordance with general warehouse best practices.
• Performs other tasks as assigned.

Skill set

Key Skills and Competencies:

• Minimum 3 years related experience in purchasing role.
• Experience in the Logistics field.
• Experience with inventory control systems, Microsoft software, and procedures strongly preferred.
• Experience in a regulated industry.
• Good computer data entry skills.
• Working knowledge of MS Office software.
• Ability to operate warehouse equipment’s, such as scanners etc…
• Excellent organizational skills.
• Demonstrable aptitude in effective negotiating.
• Up to speed with purchasing best practices.
• Familiarity with market research, data analysis and forecasting techniques.