Multiple Job Opportunities at The Asili Sacco Society - 8 Positions

Reporting functionally to the Audit Sub-Committee and administratively to the Chief Executive Officer.

• Develop and implement annual risks based internal plan that outlines the activities to be undertaken by the internal Audit department.
• Lead internal Audit department as per the approved internal Audit Charter and internal Audit plan, regulatory guidelines and institute of Internal Auditors guidelines and standards.
• Carry out independent assessments of the society’s system of internal control and advise the management and Board on their appropriateness and effectiveness
• Review monthly management reports as well as Sasra returns to ensure correctness, accuracy and completeness.
• Determine the level of compliance with internal policies, products, statutory and regulatory requirements.
• Carry out surprise spot checks on all sensitive areas of the society.
• Prepare and present timely audit reports to the Audit committee and at the same time provide secretarial duties to the committee.
• Conduct post audit reviews to assess the implementation of recommendations outlined in both internal and external audit reports.
• Liaise with external auditors on both interim and final audits and agreeing with respective departments the action plans requires guide and support the departments in the necessary preparations.
• Produce reports to the CEO on day-to-day operations of the society
• Liaise with supervisory committee on quarterly basis.
• Any other duties as may be assigned from time to time.

• Analytical thinking
• Excellent communication and interpersonal skills
• Networking and relationship building skills
• Flexible
• Proactive
• Ability to establish and maintain harmonious working relationships with coworkers, staff and external contacts and to work effectively in a professional team environment
• Self drive

• Bachelor degree in commerce (Accounting or Finance Option)
• CPA (K) or equivalent and registered with ICPAK
• At least five (5) years’ experience in a similar function.
• Knowledge of SACCO industry program, policies, procedures, regulations and laws.
• Knowledge of and skill in applying internal auditing principles and practices
• Knowledge of standards for professional practice of internal auditing and code of ethics developed by the Institute of Internal Auditors (IIA)
• A previous hand on experience in Navision System is required.
• Basic MIS office skills
• Possess strong interpersonal, communication and negotiation skills
• Self motivated individual with impeccable integrity
• Certified Information System Auditor (CISA)
• Must be aged between 28-35 years
• Valid Certificate of good conduct from the Government of Kenya

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• Prepare monthly, quarterly and annual sectional reports
• Participate in departmental meetings
• Participate in committee meetings as appropriate
• Prepare consolidated annual procurement plan for goods and services;
• Prepare tender documents in liaison with user departments and present them for adjudication.
• Prepare documents for the tender committee meetings.
• Preparation of local purchase orders, quotations, imprest and tenders in the society.
• Preparation of contract documents in line with award decisions.
• Preparation of periodic procurement reports.
• Maintain an up-to-date database of suppliers.
• Undertake market survey of relevant products/services.
• Provide secretarial services to the Procurement Committee.

• Bachelor’s degree in Procurement and supply chain management/commerce or equivalent field from a recognized university.
• A Diploma in Supply Chain Management, Diploma in Procurement or its equivalent.
• Valid Practicing License from KISM.
• At least 2 years experience in procurement
• Has good leadership and supervisory skills, co-ordinates group activities, ensuring that roles within the team are clear.
• Sets clearly defined objectives and plans activities for self, own team or department.

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• Types and maintains all files for the sub-committees.
• Types Board of Directors minutes and keeps their records.
• Draft office correspondences, letters and memos.
• Maintenance of accountable documents.
• Maintain cleanliness of the conference, CEO’s, Chief operations Manager’s and the chairman’s office.
• Preparation of all board and sub committee meetings.
• Preparation of Annual delegates meeting.
• Attending to the CEO’s and the Chief Operations Manager visitors.
• Managing telephone call on behalf of the CEO and the Chief Operations Manager.
• Preparation of simple letters for the Board, CEO and the Chief Operations Manager.
• Any other duties as assigned.

• Diploma in secretarial studies
• 3 years work experience in similar position
• 24-35 years
• Ability to meet strict deadlines
• Good communication skills and ability to work with all level employees
• Team work and good organizational skills.

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• Design and develop and maintain sound filing systems, business classification schemes and undertake records surveys;
• Set up and review documenting records systems;
• Digitalize records and information.
• Archive records for past members.
• Establish retention and disposal schedules
• Advise on new records management policies, providing a framework to guide your staff in the management of their records and use of the employer’s records system;
• Respond to information enquiries, giving appropriate access to information;
• Ensure compliance with relevant legislation and regulations;
• Advise on complex legal and regulatory issues, often involving judgments in areas such as the Freedom of Information Act and other national or regional legislation.
• Preserve corporate memory and heritage.
• Train and supervise records staff.
• Responsible for all department’s records/files classification and storage schemes
• Appraise staff in the registry department
• Maintains society’s register i.e. members, share, nominees, archives
• Prepare and make monthly reports on new members and withdrawal cases
• Custodian of all files and assets within registry.
• Any other duty that may be assigned

• Degree in records and archival management.
• Diploma in Records and archival Management.
• 3 years work experience in a similar position
• Good organization skill
• Team player
• Self motivated individual with impeccable integrity
• Must be aged between 28-37 years
• Valid Certificate of good conduct from the Government of Kenya

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• Maintain by product register and data reconciliation.
• Updating members personal Accounts
• Filing of NSF, PAYE, NHIF and other statutory deductions to ensure compliance
• Disburse loans and all other payments to member’s savings account.
• Reconciliations of MPA’s /branch posting / Eft payments with the loan listings
• Monthly bank, creditors, branch and debtors reconciliation.
• Process yearly dividend /Interest
• Posting of refunds and withdrawals to ensure the right amount are refunded to the right members.
• Prepare payment schedules.
• Check and confirm that all documents for accounts postings have been coded by the accountant.
• Post all receipts and payments in respective ledger accounts.
• Process all staff claims.
• Follow up on debt recovery.
• Implementation of accounting policies and Credit policy manual.
• Prepare delinquency reports and file them with Credit Reference Bureau.
• Processing of branch postage, imprest and branch loans.
• Prepare daily summaries of expenses and reports.
• Filing of income tax returns, CIC returns and SASRA returns.
• Receipt all monthly standing orders and remittances.
• Reconcile interdebted accounts between branch, Fosa and Bosa.
• Any other duties as assigned from time to time

• Certified Public accountant CPA K or finalist.
• BCOM – Finance / Accounting option, Diploma in Cooperative management / Diploma in Finance and banking.
• Good understanding of accounting principles.
• At least 2 years relevant experience preferably in Accounts.
• Self driven, reliable, tolerant, result oriented, with a positive outlook and clear focus on high quality business development and a team player.
• Ability to handle multiple assignments, work under pressure and maintain organized work habits.
• Must be adept in use of computer software particularly Excel, PowerPoint and Word and also use internet and email facilities.
• Be aged between 25 and 35 years old.
• Must have a valid certificate of good conduct from the Government of Kenya.
• Ability to meet strict deadlines.
• Good communication skills and ability to work with all level employees.

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• Carry out market research Customer Survey to ensure the sales is up to date with the latest product and information
• Recruit members and customers to increase more funds to the Sacco and membership for future survival
• Follow up on sales enquiries by phone ,mails and field visits to ensure members are satisfied with service quality
• Drawing marketing plans to ensure a clear road map of what is to be achieved is in line with strategic plan.
• Marketing of the society’s product and services to ensure visibility and possibility
• Monitoring marketing activities to provide management with relevant information
• Submission of monthly reports to ensure results is adhered to and makes relevant information concerning improvement areas and progress.
• Maintain and develop corporate image and reputation and protect society brands
• Managing the sales and marketing of the society products and services
• Any other duties that may be assigned from time to time.

• Relevant diploma in marketing
• Degree in Business Administration (Marketing)
• Communication skills
• Three (3) years experience in the field of marketing.
• Self driven, reliable, tolerant, result oriented, with a positive outlook and clear focus on high quality business development and a team player.
• Ability to handle multiple assignments, work under pressure and maintain organized work habits.
• Must be adept in use of computer software particularly Excel, PowerPoint and Word and also use internet and email facilities.
• Be aged between 25 and 35 years old
• Must have a valid certificate of good conduct from the Government of Kenya
• Will be employed on commission with a negotiable retainer.

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• Support operations systems maintenance through self-assessments and reviews ensuring relevant internal control systems and processes are implemented in line with audit compliance including risk management approaches and Vision requirements.
• Assists in defining and maintaining offices risks profiles, risk control measures and periodic assessments, updates and implementation of plan and related mitigation measures for the identified risk areas.
• Effective leadership provided in strategic planning and policy recommendations in the area of operations with focus on audit outcomes improvement, taking initiative in improving and strengthening operations management
• Compliance with all operational systems and procedures effectively monitored to ensure integrity in all financial and other administrative operations of country offices through support in the monitoring of management indicators and periodic issuance and analysis of performance management reports.
• Staff learning/development for effective operations performance developed implemented and enhanced for capacity building by supporting in providing training and orientation to newly recruited and other staff on policies and procedures and risk management practices.
• Effective coordination, communication, collaboration established and maintained with internal and external partners for efficient operations, advisory function, vision and leadership, policy coordination, consultative and participatory management process, external representation.
• Develop a departmental strategy, plans and budgets and monitor their implementation.
• Represent the CEO in meetings and advocacy forums and assume authority when he/she is not in office.
• Coordinate the formulation and implementation of resource mobilization strategy for the society products.
• Facilitate the installation of documented processes and harmonize operating procedures to ensure maintenance of high levels of performance and accountability to required goals, set objectives and targets.
• Ensure accurate, financial and procurement procedures.

• An advanced university degree (Master’s) in Accounting, Business Administration, Financial Management, Economics, or directly-related technical field(s) is required.
• A valid professional certification (CPA) from an accredited chartered accountancy institution, in conjunction with a relevant (as per areas identified above) first-level university degree (Bachelor’s), may be taken in lieu of an advanced university degree.
• Diploma in Banking or Cooperative management
• Valid certificate of good conduct from government of Kenya.
• A minimum of eight (6) years of relevant experience in office management, finance, budget, accounting,
• Age between 28-37 years
• ICT, human resources, supply and/or administration involving risk management is required.
• A previous hand on experience in Navision System, supervisory/managerial capacity is required.

• Communicates effectively to varied audiences, including during formal public speaking.
• Sets high standards for quality of work and consistently achieves project goals.
• Able to work effectively in a multi-cultural environment.
• Analyzes and integrates potentially conflicting numerical, verbal and other data from a number of sources.
• Demonstrates and shares detailed technical knowledge and expertise.
• Ensures that team or department follows relevant company policies and procedures.
• Honest and trustworthy of high integrity.
• Sets, develops and revises organizational strategy and develops clear visions of the organization’s future potential.
• Emotional intelligence to administer corporate performance
• Proven experience in resource mobilization, strategic planning and development and implementation of policy
• Management skills, mediation and conflict resolution skills

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• Provide protection to personnel, property, members and information in the branch.
• Monitor alarms and closed-circuit TV cameras
• Control access for staff, visitors and members in the branch.
• Conduct security checks to all visitors and members visiting the branch.
• Write comprehensive reports outlining what they observed while on duty.
• Maintain members/visitors register.
• Preventing, detecting and reacting appropriately to the commission of criminal and quasi-criminal actions in the society premises.
• Receiving member/visitors.
• Maintain order in the branch

• Must be of ‘O’ level education.
• Ex-disciplined forces.
• Valid Certificate of good conduct from the Government of Kenya.
• Must to be 30 to 40 years of age.

• To be clearly visible
• To be vigilant
• To respond quickly and correctly during crisis
• Responsible attitude to work.
• Honesty.
• Polite and helpful manner.
• Reasonable level of physical fitness.
• Ability to write short reports and follow written instructions.