Job Opportunities at Academic Model Providing Access to Health Care (AMPATHPlus)

The IT Officer will be responsible for leading the design and development and maintenance of Information Systems to support the regional office Information Technology needs.

Responsibilities

• Formulate IT plans, policies and procedures and align information management policies;
• Participate in the formulation and implementation of integrated network architecture for the regional office computer systems and applications;
• Lead in designing an optimized network infrastructure for the regional office;
• Participate in, designing, installing, configuring and/or upgrading of all applications within the regional office;
• Putting in place a disaster recovery and business continuity plans;
• Ensuring regular examination of systems security and application event logs;
• Monitoring user accounts and access permissions through Active Directory – users and computers;
• Monitoring all network services and applications;
• Ensuring preventive maintenance on equipment and regular evaluation of existing hardware & software;
• Support field office staff with trouble shooting of all IT related issues;
• On a regular basis carrying out research on existing hardware & software to highlight gaps and areas of improvement to management;
• Keep abreast of trends in the Information Technology field and advise on best practice

Qualifications

Academic Qualifications

• Bachelor’s degree in Computer Science/Information Technology/Information Systems

Professional Qualifications

• Microsoft Certified Systems Engineer (MCSE)
• Microsoft Certified Technology Specialist (MCTS)
• Cisco Certified Network Associate (CCNA)

Experience

• 5 years’ experience, 2 of which should be in a supervisory role

Skills

• Excellent communication and interpersonal skills
• Excellent problem solving skills
• Ability to manage tasks to fruition with minimal disruption
• Flexibility and time management skills

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The Office Assistant will ensure that the office is maintained in good order at all times as well as provide document processing support to various departments as necessary from time to time to facilitate work flow within the office.

Responsibilities

Primary Responsibilities

• Office cleaning services and will ensure that this is done upholding Health and Safety Standards at all times.
• Clean all offices and meeting rooms: floors, desks, shelves, glass doors, windows (from inside) and surface of office equipment.
• Ensure constant availability of accessories such as toilet paper and hand washing soap.
• Clean all common areas and storages: reception area, corridors
• Cleaning of toilets/water closets and ensuring that they are always clean.
• Empty all waste paper bins and shredder trays to the designated places.
• Ensure that furniture in the office is arranged in the required manner at all times
• Assist in setting up meeting rooms, preparing cups, glasses and plates, water, tea and coffee.
• Prepare refreshments and serving as required, clearing and collecting used cups and washing those, keeping kitchens clean and in order, and other related duties.
• Provision of scanning, photocopying, shredding and laminating services from time to time as directed.

Qualifications

Academic Qualifications

• Secondary School Certificate
• First Aid Certificate

Experience

• 4 years’ experience

Skills

• Excellent understanding of cleaning processes and general hygiene
• Basic ability to operate office equipment
• Good communication and interpersonal skills

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The Procurement Officer will create up-to-date plans to deliver goods and services that best meet the organization’s business needs through managing day to day procurement processes, provide guidance on procurement matters and ensure adherence to the set procurement regulations and guidelines.

Responsibilities

• Draft requests for quotations and proposals;
• Participate in comparison and evaluation of bids;
• Facilitate and follow up on approvals of requisite documents required in the procurement process;
• Provide guidance to project team on procurement related matters and assist in developing suitable solutions;
• Participate in pre-qualification of vendors;
• Manage the presentation and filing of procurement documentation to facilitate report submission, fact-based analysis, and tracking of past and present procurements;
• Ensure adherence to the organization’s procurement regulations and guidelines in all procurement matters;
• Liaise with the Finance Department to ensure correct vendor payments, follow through on financial procurement budgets and accuracy of financial procurement documentation presented;
• Manage communication with vendors and staff to facilitate smooth implementation of procurement procedures; and
• Assist with stores and inventory management.

Qualifications

Academic Qualifications

• Bachelor’s degree in a business related field

Professional Qualifications

• Postgraduate diploma in Purchasing and Supplies
• Registration and current membership with the respective Regulatory Body as relevant

Experience

• 4 years relevant experience, 1 year experience at supervisory level

Skills and attributes

• Excellent interpersonal and communication skills
• High ethical standards
• Negotiation skills
• Certified knowledge of US Federal rules and regulations on procurement and funds management.
• Computer literacy
• Planning and organizational skills

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To assist the Head of Finance in management of the project Finance and Accounting function in order to ensure that all project, donor and legal requirements and the daily operations in the department are met in a timely and efficient manner

Principal Accountabilities (Key Performance Areas)

• Policies and Procedures
• Payments
• Procurement
• Month end closure procedures
• Recording of transactions
• Management of travel/ project advances
• Ensure that project finances are expended and accounted in accordance with established policies and procedures
• Review all project payments ensuring that they are properly supported and adhere to organization’s policies and donor requirements
• Approval of petty cash transactions
• Review all LPOs ensuring they adhere to policies and donor requirements
• Coordinate the performance of month end closure procedures to facilitate the period ledger closure in a timely manner
• Review/ approve journals as necessary – corrections, liquidations, bank charges etc.
• Ensure all travel advances are issued as per policy
• Ensure travel advance liquidations are done in a timely manner
• Reporting
• Budget preparation and management
• Funds request
• Reconciliations
• Participation
• Audit

Other duties

• Approve travel/ project advances liquidations
• Preparation of donor reports as per agreed timelines
• Assist the Head of Finance in preparation of internal reports for management and other stakeholders
• Assist the Head of Finance and Programme management teams in budgets preparation and management
• Disseminate Budget v Expenditure reports to Programme staff on a monthly basis
• Prepare monthly funds request in accordance to the approved work plan and budget
• Prepare bank reconciliation statements on a monthly basis as per agreed timelines
• Represent Finance in meetings with stakeholders both internal and external including partners’ meetings
• Give support to external auditors by responding to queries, providing necessary documents for audit and preparation of audit schedules
• Act as a bank agent e.g .collecting petty cash, cheque books and presenting instructions
• Supervise and provide mentorship to Finance Officer, Finance assistant and other Finance staff
• Any other duty as may be assigned from time to time

Qualifications and Experience

Qualifications (Minimum)

• A First degree in Accounting, Business

Administration, Management or Finance

• Certified Public Accountant (Kenya)

Additional Qualifications

• Knowledge and experience working with a Financial Management Software (FMS)

Years of Experience

• At least 8 years’ experience in a Finance department OR 3 years’ experience in a similar role

Other Skills

• Honest and dependable
• A person of integrity
• Keen and analytical
• Self-driven
• Team player
• Attention to detail and ability to meet strict deadlines
• Reliable
• Good presentation skills
• Excellent communication and interpersonal skills

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The Care & Treatment Advisor will work to ensure that high quality HIV and TB clinical services are offered in Kakamega AMPATHPlus project. This is to be achieved through identifying and problem-solving around health systems barriers to quality care, supporting a capacity-building agenda for clinical services, and championing continuous quality improvement activities.

Responsibilities

• Develops and implements a capacity-building and systems-strengthening plan for provision of HIV and TB clinical services in close collaboration with key partners
• Institutionalizes clinical effectiveness efforts including data demand and information use for continuous quality improvement at facility level, regional level, and national level
• Champions continuous quality improvement for all areas of project implementation
• Examines facility operations and systems and leads the development of strategies to improve outputs and outcomes
• Ensures implementation of recommended clinical protocols and national guidelines
• Leads the implementation of training and continuous professional development systems for site-level staff and for technical team members
• Supports clinical staff through onsite mentorship, onsite clinical consultations, and remote consultations
• Evaluates outcomes of capacity-building activities and shares recommendations
• Represents the organization in a clinical technical capacity at various meetings
• Writes clinical services activity reports

Qualifications

Academic Qualifications

• Bachelors of Medicine and Bachelor of Surgery (MBChB)
• Masters of Public Health (added advantage)

Professional Qualifications

• Registration with Medical Practitioners’ and Dentists’ Board

Experience

• At least 5 years’ experience providing clinical HIV care and treatment, 2 year at supervisory level
• Experience as a trainer and clinical mentor
• Clinical experience in PMCT, TB prevention and treatment

Skills

• Demonstrable expertise in HIV and TB clinical services
• Excellent interpersonal and leadership skills
• Demonstrable verbal and written communication skills
• Excellent analytical skills
• Innovative with a high degree of initiative
• Organizational skills

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The Driver will be responsible for operating and maintaining transportation vehicles with a focus on safety and staff courtesy.

Responsibilities

• Maintain defensive driving and operate assigned vehicle in a safe and courteous manner;
• Provide a communication link between clienteles and staff;
• Assist passengers including handicapped in and out of the vehicle;
• Operate ramps, lifts and securement devices as required;
• Read and interpret maps and driving directions to plan the most efficient route service;
• Present safety briefing to passengers prior to each trip departure;
• Keep the assigned vehicle(s) clean inside and outside;
• Maintain accurate, up-to-date records on trip sheets, vehicle maintenance, incident eports, accident reports, vehicle condition reports and other records;
• Fuel assigned vehicle and perform minor maintenance tasks on assigned vehicle(s) as required;
• Coordinate the schedule for vehicle maintenance with staff to minimize service interruptions;
• Respond to accident or medical emergencies by notifying emergency, response providers, and carrying out First Aid pending arrival of emergency personnel;

Qualifications

Academic Qualifications

• Secondary School Certificate
• Driver’s License and Defensive Driving
• First Aid Certificate
• Certificate of Good Conduct

Experience

• 4 years’ experience

Skills

• Extensive knowledge of the operations and features of assigned vehicle(s);
• Basic automobile mechanical skills
• Good communication and interpersonal skills;
• Report writing skills and ability to read maps
• Computer literacy

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To assist the Senior Finance Officer in management of the Finance and Accounting function in the Kakamega Office in order to ensure that all project, donor and legal requirements and the daily operations in the department are met in a timely and efficient manner

• Principal Accountabilities (Key Performance Areas):
• Approval of source documents
• Payments
• Liquidation of project advances
• Reporting
• Reconciliations

Procurement

• Approval of all invoices/ receipts in the Financial Management Software Microsoft Dynamics Navision
• Prepare payment vouchers in a timely manner ensuring they are properly supported
• Review project advance liquidations, follow up and resolve all queries prior to booking in the FMS
• Raise journals to liquidate travel advances
• Assist the Senior Finance Officer in preparation of donor reports as per agreed timelines
• Perform other reconciliations e.g. creditors, debtors, travel advances etc
• Represent the Finance Department in

Other duties

• Give support to external auditors by responding to queries, providing necessary documents for audit and preparation of audit schedules
• Act as a bank agent e.g. collecting petty cash, cheque books and presenting instructions
• Supervise and provide mentorship to Finance Assistant and any other Finance Staff
• Any other duty as may be assigned from time to time

Qualifications and Experience

Qualifications (Minimum)

• A First degree in Accounting or Finance
• Certified Public Accountant (Kenya)

Additional Qualifications

• Knowledge and experience working with a Financial Management Software (FMS)

Years of Experience

• At least 5 years’ experience in a similar role

Other Skills

• Honest and dependable
• A person of integrity
• Keen and analytical
• Self-driven
• Team player
• Attention to detail and ability to meet strict deadlines
• Reliable
• Good presentation skills
• Excellent communication and interpersonal skills

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To provide support to the Finance Department in discharging the day to day Accounting tasks in order to ensure that all Organizational, donor and legal requirements are met in a timely and efficient manner

Principal Accountabilities (Key Performance Areas)

Management of petty cash

• Be the custodian of petty cash
• Make petty cash payments as per established policy
• Book petty cash payments in the FMS
• Replenish the petty cash fund once balances reach established threshold

Filing

• To assist in maintaining a proper filing system for all Finance department documents and vouchers
• To properly label all physical files and store them in a logical manner so as to facilitate easy retrieval
• To properly label scanned vouchers and store them in a logical manner in the server
• Assist in scanning of vouchers when required to

Data entry

• To assist in data entry into the Financial Management Software Microsoft Dynamics Navision (MS Navision) under the direction of the Finance Officer. This includes booking of invoices and raising of general journals

Payments

• Assist from time to time in the preparation of payment vouchers and subsequently prepare bank files (EFT, RTGS and MMTS) for upload by the

Finance Officer

• Validate through the bank (NIC) mobile numbers for M-pesa payments

Printing and posting approved documents

• Upon approval of all documents in MS Navision, to print, post and file all documents

Liquidations

• Assist with the booking of liquidations (Imprests surrender) when called upon

VAT reports

• Prepare on a monthly/ quarterly basis donor VAT reports (USAID)

Other duties

• Act as a bank agent e.g. collecting cash, banking receipts and delivering instructions
• Any other duties as may be assigned from time to time

Audit

• Assist in the preparation of Audit

Qualifications

• A First degree in Accounting, Business Administration, Management or Finance
• Certified Public Accountant Part 2 (Kenya)
• Knowledge and experience working with a Financial Management Software (FMS)
• 2 years

Other Skills

• Honest and dependable
• A person of integrity
• Keen and analytical
• Self-driven
• Team player
• Attention to detail and ability to meet strict deadlines
• Reliable
• Good presentation skills
• Excellent communication and interpersonal skills

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Under the supervision of Regional Team Lead with guidance from the Health Supply Chain Technical Advisor, the responsibility of the incumbent will be to drive the fulfillment of the core function within health supply chain requirements by adopting and implementing appropriate strategy for ensuring a functional and dependable system of health supply chain to support a successful TB/HIV program in allocated region

Responsibilities

• With support from the Health Supply Chain Technical Advisor, provide guidance to ensure that health care facility overall pharmaceutical management procedures follow respective Ministry of Health guidelines for drug management protocols and are compliant with all regulatory requirements.
• Collect, synthesize and transmit data and information related to drugs and health care supplies utilization at project-supported health care facilities has input into forecasting future needs
• Participate in site capacity assessment activities; analyze, interpret and disseminate results to relevant stakeholders for decision making and service improvement
• Prepare and submit the monthly health supply chain project implementation report
• Participating in dashboard reviews of project clinical outcomes and utilizing project data to prioritize medical interventions
• Contribute to quarterly and annual program reports on Project
• Confirm the receipt of ARVs and health care supplies and drugs from the in-country warehousing agents and enhance commodity tracking operations.
• Act as a resource for the allocated region on all pharmaceutical issues.
• With support from the Health Supply Chain Technical Advisor, develop the most efficient and cost-effective supply routes of ARVs and health supplies and drugs to supported health care facilities
• Representation of the organization in commodity management fora at the sub county

Level Training

• Institute training and capacity building of supported health care facilities health staff on forecasting drug and health supply needs, procurement, tracking inventory, storage, dispensing, good pharmacy practice and monitoring of pharmaceuticals locally.

Mentorship

• Participating in dashboard reviews of project clinical outcomes and utilizing project data to prioritize medical interventions
• Support management of ARVs and laboratory supply chain in allocated region
• Work with health care facilities to implement pharmacy related improvements and recommendations identified during site supervision and capacity assessments.

Qualifications

Academic Qualifications

• Minimum of a diploma in Pharmacy
• A degree in health systems or relevant field is an added advantage

Professional Qualifications

• Registration with the Pharmacy and poisons board

Experience

• At least 5 years of relevant work experience with 2 years’ experience at supervisory level in public care health management
• Skills:
• Ability to clearly communicate results of work both orally and in writing
• Excellent computer skills and proficient in Excel, PowerPoint, Word, Outlook.
• Analytical and report writing skills
• Strong time management and communication skills;
• Excellent interpersonal skills
• Able to work well under pressure
• Planning and organizational skills
• Capacity to work both in a team and independently and the ability to utilize adult learning strategies in education.
• Maintain competence through pharmaceutical practice.

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The Administrative Assistant will provide administration and logistical support and ensure proper operations of office systems.

Responsibilities

• Ensure the front office, work stations, common areas, etc. are maintained and kept clean and tidy;
• Ensure organizational annual licenses are renewed and displayed as necessary;
• Ensure service providers avail services as required to maintain equipment and goods in serviceable/working condition;
• Manage booking of conference and meeting rooms and ensure the rooms are ready before scheduled use;
• Make flight, hotel accommodation and transport reservations/requests for staff as necessary then follow up with staff to ensure liquidation for travel is done and forwarded to Finance Department.
• Contact courier companies for external dispatch and delivery of mails and parcels;
• Support project team by handling routine tasks as called upon from time to time;
• Assist in research and preparation of materials for meetings
• Receive visitors, answer telephones and transfer calls to the appropriate department or staff member;
• Maintain a routinely updated register of all fixed assets and consumables;
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders and verifying receipt;
• Supervise the Driver and Office Assistant

Academic Qualifications

• Bachelor’s degree in Business Administration

Experience & Skills

• 1 – 2 years of related work experience
• Excellent Microsoft Office and internet skills
• Excellent written and communication skills
• Excellent organizational skills and ability to prioritize, multi-task and work independently
• Ability to compile and present/display data
• Ability to maintain confidentiality