Jobs at Flexi-Personnel

Duties and Responsibilities:

1. Managing the preparation of beverages for staff of the office and for meetings being held in the office.  
2. Ensure meeting rooms are well prepared and clearing of meeting rooms is done after sessions.
3. Ensure kitchen supplies and consumables are available at all times and re-order levels are communicated in good time for efficient management of the kitchen.
4. Ensure that the kitchen area is thoroughly cleaned to ensure a hygienic and clean environment.
5. Ensure that the kitchen utensils, cutlery and towels are well maintained and hygienically stored.
6. Ensure disposal of rubbish from the pantry for hygienic management of the kitchen.
7. Liaise with procurement office for replenishment of kitchen supplies to ensure uninterrupted supplies.
8. Ensure kitchen appliances are well maintained and any faults reported immediately.
9. Assist in scanning and photocopying of documents for use during RDGE meetings as and when required.
10. Undertake other ad hoc activities that may be assigned from time to time

Requirements: (including desirable skills, knowledge and experience)

• A least a Diploma Certificate or its equivalent in Business Administration, Office Management, Information Technology, Hospitality or any other relevant field.  
• At least 2 (two) years working experience
• Basic computer knowledge and skills.
• Basic communication skills
• Ability to adapt quickly to a multi-cultural environment.
• Knowledge of food handling will be an added advantage.
• Strong sense of responsibility and hardworking.
• Proactive with a ready to learn attitude.

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JOB PURPOSE

As a Safety Officer, you will be responsible for facilitating compliance with occupational health and safety (OSH) guidelines. Your main goal will be to always ensure a safe working environment and prevent any injuries and accidents on Company Worksites.

DUTIES AND RESPONSIBILITIES

• Adhere to all the rules and regulations.
• Conduct a risk assessment.
• Enforce preventative measures.
• Identify process bottlenecks and offer timely solutions.
• Check if all the employees are acting in adherence to rules and regulations.
• Prepare and present reports on accidents and violations and determine causes.
• Oversee workplace repair, installations and any other work that could harm employees' safety.
• Suggest safety measures to reduce or eliminate safety risks.
• Create records of safety-related incidents and recommend corrective actions.
• Liaise with managers to track compliance and determine safety concerns.
• Intervene in unsafe activities or operations up to and including the stopping of works.
• Conduct safety inspections before or during each project to evaluate safety risks.
• Provide recommendations for improving safety in the workplace environment.
• Closely work with company management to identify safety-related issues and supervise the observance of safety regulations.
• Must be ready to travel to different parts of the Country to supervise safety-related projects.

KNOWLEDGE, SKILLS

• A keen eye for aesthetics and details.
• Ability to work methodically and meet deadlines.
• Can work with little or no supervision.
• Can work extra hours when the need arises.
• A team player.

MINIMUM EXPERIENCE AND QUALIFICATIONS REQUIRED:

• Diploma or degree in Health and Safety, Business Administration or any safety-related studies.
• Prior work experience as a Safety Coordinator or similar role.
• Experience working in a field set-up will be an added advantage.
• In-depth understanding of OSH guidelines, their implementation, training programs, and practices.
• Working knowledge of reporting and developing policies.
• Conversant with MS Office. Strong communication and advisory skills.
• Diligent with an analytical mind.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions. 

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JOB PURPOSE

Sales of compressors and achievement of monthly sales target set every month.

WORK RELATIONSHIP

The main internal and external contacts (other than your immediate department) with whom you need to consult. You will be required to maintain strong customer relationships.

DUTIES AND RESPONSIBILITIES

• Analyze and forecast the sales volume based on market potential.
• Achieve growth and hit sales targets.
• Create enquiries and convert them into sales.  
• Tender preparations and order finalizations.
• Build and promote strong contractor/customer relationships by understanding and fulfilling their needs.
• Gathering and sharing the info about the Market potential, competitors’ activities, Strategy for business promotion etc. with management.
• Concentrate on payments and debt collection.

QUALIFICATION, EXPERIENCE, AND SKILLS

Minimum Qualifications:

• Bachelor’s Degree in Engineering Preferably in Mechanical or Electrical.
• Or Diploma in Mechanical or Electrical Engineering

 Experience Required

• Minimum 3 years Experience in Compressor sales.
• Proven sales Experience in dealing with sales of Compressors is a MUST.
• Experience in selling compressors to Petro stations, hospitals, Factories and Manufacturing firms.
• A track record of meeting sales targets consistently.
• Extensive networks within the manufacturing sector, factories and Petro stations is an added advantage.

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DUTIES AND RESPONSIBILITIES

• Analyze and forecast the sales volume based on market potential.
• Achieve growth and hit sales targets.
• Create enquiries and convert them into sales.  
• Tender preparations and order finalizations.
• Build and promote strong contractor/customer relationships by understanding and fulfilling their needs.
• Gathering and sharing the info about the Market potential, competitors’ activities, Strategy for business promotion etc. with management.
• Concentrate on payments and debt collection.

QUALIFICATION, EXPERIENCE, AND SKILLS

Minimum Qualifications:

• Bachelor’s Degree in Engineering Preferably in Mechanical or Electrical.
• Or Diploma in Mechanical or Electrical Engineering

 Experience Required

• Minimum 3 years Experience in Compressor sales.
• Proven sales Experience in dealing with sales of Compressors is a MUST.
• Experience in selling compressors to Petro stations, hospitals, Factories and Manufacturing firms.
• A track record of meeting sales targets consistently.
• Extensive networks within the manufacturing sector, factories and Petro stations is an added advantage.

Behavioral Traits:

• Excellent communication skills to communicate effectively.
• The ability to talk to people from all social groups, including high-end decision-makers and to close deals.
• Well-presented and articulate.
• Ability to take the initiative.
• Strong presentation skills.
• Good persuasive and interpersonal skills.
• Have high energy, demonstrated ability to deliver results and meet strict deadlines.

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 JOB PURPOSE

Sales of high-capacity Generators and achieving monthly sales target set every month.

WORK RELATIONSHIP

The main internal and external contacts (other than your immediate department) with whom you need to consult. You will deal with customers and endeavour to maintain good relationships with all clients.

DUTIES AND RESPONSIBILITIES

• Analyze and forecast the sales volume based on market potential.
• Achieve growth and hit sales targets.
• Create enquiries and convert them into sales.  
• Tender preparations and order finalizations.
• Build and promote strong contractor/customer relationships by understanding and fulfilling their needs.
• Gathering and sharing the info about the Market potential, competitors’ activities, Strategy for business promotion etc. with management.
• Concentrate on payments and debt collection.

QUALIFICATION, EXPERIENCE, AND SKILLS

Minimum Qualifications:

• Bachelor’s Degree in Engineering Preferably in Mechanical or Electrical.
• Or Diploma in Mechanical or Electrical Engineering.

 Experience Required

• Minimum 3 years Experience in Generator sales.
• Proven sales Experience in dealing with sales of high-capacity Generators from 500 to 5000 KVA is a MUST.
• Experience in selling generators in hospitals, Factories, Manufacturing and Commercial buildings
• A track record of meeting sales targets consistently.
• Extensive networks with Contractors and Consulting Engineers is an added advantage.

go to method of application »

DUTIES AND RESPONSIBILITIES

• Analyze and forecast the sales volume based on market potential.
• Achieve growth and hit sales targets.
• Create enquiries and convert them into sales.  
• Tender preparations and order finalizations.
• Build and promote strong contractor/customer relationships by understanding and fulfilling their needs.
• Gathering and sharing the info about the Market potential, competitors’ activities, Strategy for business promotion etc. with management.
• Concentrate on payments and debt collection.

QUALIFICATION, EXPERIENCE, AND SKILLS

Minimum Qualifications:

• Bachelor’s Degree in Engineering Preferably in Mechanical or Electrical.
• Or Diploma in Mechanical or Electrical Engineering.

 Experience Required

• Minimum 3 years Experience in Generator sales.
• Proven sales Experience in dealing with sales of high-capacity Generators from 500 to 5000 KVA is a MUST.
• Experience in selling generators in hospitals, Factories, Manufacturing and Commercial buildings
• A track record of meeting sales targets consistently.
• Extensive networks with Contractors and Consulting Engineers is an added advantage

go to method of application »

DUTIES AND RESPONSIBILITIES

• Oversee the implementation of the internal food safety and hygiene procedures and the quality manual requirements.
• Analyze food safety standards and implement continuous improvements.
• Promote hygiene and food safety awareness/climate in the stores to ensure the highest quality level to avoid complaints or fines/penalties.
• Ensure proper and accurate documentation of food safety and hygiene procedures and verification records.
• Oversee bimonthly, quarterly, and annual audits and ensure corrective actions are implemented to avoid recurrence.
• Create synergies between the quality and hygiene team and operational functions to ensure operational efficiency.
• Manage the storage of fresh food to ensure they are according to the set standards and procedures.
• Ensure food storage equipment for high-risk foods are at the correct temperature and complies with the required health and safety standards.
• Oversee segregation, storage, and timely removal of all waste.
• Stay informed about all food safety developments and any changes in regulations.
• Maintain up-to-date knowledge and information in food safety and quality through the provision of continuous training to the food handlers.
• Communication with legal authorities and service providers (laboratories, pest control, auditors), to ensure efficient service delivery.
• Analysis of the Store KPIs and proposition of corrective action to the COMEX
• Risk analysis, Shelf-life studies for new products.
• Ensure that all SOPs are adhered to and strictly implemented in the store.
• Acting as an information relay with the stores regarding topical subjects, regulation, KPIs, withdrawal and recalls.
• Validation of new concepts and processes in order to guarantee food safety and quality of such products.

QUALIFICATION, EXPERIENCE, SKILLS AND TRAITS

• Bachelor’s Degree in food science or equivalent.
• Excellent communication and presentation skills.
• Attention to detail.
• Ability to work flexible hours.
• High sense of responsibility.
• Problem-solving skills with a sense of urgency.
• Knowledge of the industrial sector (sources supplies of raw materials, manufacturing, distribution).
• Knowledge of quality processes associated with the development and monitoring of products.
• A good team player.

Minimum experience

• 5+ years in Food safety and quality control, Food Production or R&D.
• 3+ years within the retail working with food is preferable.

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DUTIES AND RESPONSIBILITIES

Quality and Hygiene

• Support the analysis of quality and food safety standards and implement continuous improvements.
• Implement internal quality and hygiene procedures.
• Maintaining all documents related to hygiene procedures to ensure quality.
• Research and maintain a record of all food safety developments and changes in regulations.
• Implement corrective activities put into place due to audit results.
• Implement the stores' hygiene and food safety awareness/climate to ensure the highest quality.
• Monitor the storage of fresh food according to the set standards and procedures.
• Monitor and report on food storage, ensuring compliance with the required health and safety standards.
• Monitor and report on the segregation, storage and timely removal of all waste.
• Implement training for all food and waste handling staff.

Human Capital Responsibilities

• Proactively identify and seek professional development opportunities to improve leadership and technical skills pertaining to the direct line of work.
• Apply and follow MAF Retail’s Human Capital corporate policies and relevant procedures and instructions.
• Provide training and feedback to direct reports when required.

QUALIFICATION, EXPERIENCE, SKILLS AND TRAITS

• Bachelor’s Degree in Food Science or equivalent.
• Excellent communication and presentation skills.
• The process associated with the development and monitoring of products.

Minimum experience

• 5+ years in related food quality control.
• 3+ years within the retail working with food is preferable.

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DUTIES AND RESPONSIBILITIES

• To build the planogram and modify when needed for the section, then follow with stores to apply.
• Select the assortment of the section, and range and manage price positioning and policy.
• Prepare periodical reports, analyze the efficiency of the planning and propose areas for improvement.
• Ensure the proper conservation, utilization and profitability of the company’s assets.
• Guarantee the quality, confidentiality and application and protection of the company’s “Know-How”.
• To set the annual agreement and contracts of the section with all suppliers to achieve profit targets.
• To manage, select and validate promotions with suppliers, marketing department and execution follow-up with stores.
• Provide supplier performance analysis to help categorize the negotiations from one year to another.
• Set appropriate control mechanism to ensure budget compliance and takes corrective measures when necessary.
• Propose and take necessary measures towards the continuous reduction of operational costs.

QUALIFICATION, EXPERIENCE, SKILLS AND TRAITS

• Bachelor’s Degree in Business Administration, Economics, Marketing or equivalent.
• Microsoft office skills.
• Negotiation skills.
• Excellent analytical, market research and product knowledge skills.
• Strong commercial and marketing knowledge and skills.
• High sense of responsibility.
• Project Management.
• Good communication and presentation skills.
• Team player.

Minimum experience

• At least 3+ years of Retail experience & minimum of 1 year in charge of a section of a department.

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JOB SUMMARY

The job holder is responsible for the strategic oversight and operational management of the human resources, company secretarial, administration, and procurement functions in line with company mission, vision, values, and strategic plans. The purpose of this role is to develop a well thought out HR and corporate services road map while taking into account resources required to successfully implement it. The role holder will advise, guide and share insights with leadership and the board on all HR matters. In addition to aligning HR agenda to the corporate objectives, the role holder will offer company secretarial services and oversee administration services.

KEY RESPONSIBILITIES AND DUTIES

Define & Execute HR and People Strategies:

• Designs and implements the HR strategy that is aligned to the overall Group business Strategy.
• Sets strategic direction for related group of practices.
• Develops a clear roadmap with specific deliverables supporting HR, Administration and corporate services success.

Management Effectiveness:

• Upskills management in HR for non-HR line management duties.
• Guides management in developing clear departmental objectives and KPIs.
• Oversees the process of performance management and supports all staff in ensuring the corporate goals are met.
• Takes charge of performance management/improvement plans and delivers real time feedback to the CEO.
• Leads discipline management by enforcing, coaching and consequence management.
• Supports leadership in embedding the desired culture and behaviors supporting key competencies.
• Holds first line managers accountable for managerial work involving selection, performance management and talent management.
• Partners with the other business leaders to ensure standard HR systems, processes, policies, procedures, plans, and programs are in place and effectively utilized (compensation, employee relations, staffing, performance management, etc.).
• Establishes timely and appropriate Operating Agreements/SLAs with service providers.
• Applies and tracks key performance metrics through an established scorecard to ensure the effectiveness of service delivery and alignment to achieve business strategy and goals.
• Compliance with all labour law, Occupational Safety and Health and other statutory requirements.

Training & Development:

• Actively identifies critical skills and competencies while updating the organization’s competency library.
• Develops a simple framework to help employees identify their competency gaps and a plan to close the gaps.
• Innovate ways to build a learning organization with minimal resources.
• Put in place initiatives that make Pacis a learning organization.
• Develop Training plans in line with the skill gaps identified and/or the skills staff needs to acquire to meet changing business needs.

Performance, Talent Management and Succession Planning:

• Partners with other senior management team members to drive integrated talent management, development, compensation, and performance management strategies to build internal and external talent pipelines, ensuring a sustainable bench of growing and ready now talent for key positions for the organization.
• Ensure Performance and Talent Management drive the achievement of business goals through objective and development plan setting, performance appraisals and talent development.
• Implement business functions succession planning / talent management plans that support business goals.
• Drive strategies and programs that allow the organization to attract and retain the best-in-class talent and differentiate reward the high performers. Leads the execution of talent retention programmes in the organization.
• Ensure People Managers use tools effectively to assist individual and team performance improvement at all levels.
• Conduct investigations and maintain records; represent the organization at hearings and advise management/Board in appropriate resolution of employee relations issues.
• Maintain the work structure by updating job requirements, job descriptions and maintaining organisation staff establishment. Conducting and analyzing exit interviews and recommending changes.

Employee Engagement and culture:

• Define a style of work for PACIS and together with management, develop a reward mechanism to reinforce positive behaviour.
• Open feedback channels so that all employees actively participate in sharing their ‘ideal’ workspace and success stories.
• Establish and maintain effective win – win working relationships with employees and their representatives through an environment that fosters communication and cooperation.
• Promote and foster a culture and environment that is productive, open, empowering, safe, and equitable and coach others to behave and make decisions in line with Pacis’s core values.
• Initiates and sustains continuous dialogue with leaders on change issues, and partners in exploring options for resolving the issues.
• Develops and implements change plans, managing the business readiness to change and the existing and new strategic and cultural issues. Monitors the execution of the business case for change against agreed metrics. Proactively “feels the pulse” of the organization and actively engages the leadership into action.

Corporate services (Company secretarial, Procurement & Administration:

• Ensure that personnel records are up to date.
• Develop, review, and implement strong administrative and purchasing systems.
• Develop and maintain a robust suppliers (pre)qualification system.
• Design, review and oversee the implementation of procurement policies and procedures.
• Establish a clear inventory management system and maintain optimal inventory levels.
• Review and develop contracting strategies through analysis of the value chain and identifying new opportunities for procurement efficiencies.
• Conduct market surveys and analysis to assist in procurement monitoring and forward planning.
• Deliver efficient and effective front office and administrative services to both internal and external customers.
• Sources affordable but effective e-board management solutions
• Maintain statutory books, including registers of shareholders and directors.
• Scribes all committee and board minutes as guided by the board charter and other legislative documents.
• Prepare agendas and Compiles board and committee packs for circulation to the directors at least Seven days to the meetings.
• Circulates annual board calendar of events/meetings including workshops and retreats.
• Plans annual board reviews/Evaluation and trainings.
• Consults and sets calendar invites for committee and board meetings.
• Liaising with shareholders to organise shareholder meetings and the company's Annual General Meeting (AGM)
• Take an active role and provide valuable input to the management and boards decisions related to share issues, company valuations and mergers.

MINIMUM REQUIREMENTS

EDUCATION, EXPERIENCE & KNOWLEDGE

• MBA and bachelor’s degree level education or equivalent.
• Advanced Diploma in HR.
• Certified Public Secretary (CPS K).
• At least 8 years’ experience in Generalist HR or as a Specialist in any of the key HR functional areas with at least 4 years in a management role.
• Accreditation with relevant Professional body.
• Proficiency in Core HR Skill Areas: HR Planning & forecasting, Talent acquisition and development, OD & Change, Reward Management, Employee Relations,
• Sound understanding of Local labour/employment laws,
• Proficiency in Organization Effectiveness Practice Areas: Integrated Talent Strategies Development/Implementation, Change Planning/Management, Capability Development, Human Capital Management, Organization Design, Performance Management/Culture Change, and Team Effectiveness
• Proficiency in consulting, coaching, strategic solution development, facilitation, and design, influencing skills.
• Excellent communication skills
• Business Acumen (understanding of the business, performance drivers and long-term direction)
• Understanding Financial & Non-Financial Business results, & the HR / People impact.
• Ability to maintain links with external networks (E.g. IHRM, FKE, DIT ICPSK LSK ICPAK etc.)

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DUTIES AND RESPONSIBILITIES

Private Label Strategy

• Define the Private Label strategy for implantation across the organization.
• Align the private label strategy with the overall strategy to increase the Private Label market share.
• Standardize the merchandising, and sourcing strategy for Private Label products across MAF Retail.
• Analyze the market and identify suitable products to be developed by the Private Label brand.
• Stay abreast of market trends and innovation to develop action plans and maintain Private Label brand strategy.
• Provide necessary improvement actions aimed at organizing and maintaining logistics flow, marketing support, productivity and product display.
• Ensure Private Label items meet local sales and volume targets, price positioning and profit goals.
• Ensure the provision of support for all stores with the proper integration of MAF Retail Private Label strategy.

Tender and Negotiation

• Lead the team to source the best quality products for competitive prices aligned with the organization’s objectives.
• Review the issuances of tenders and RFQs in coordination with the relevant functions within MAF Retail.
• Revise and develop negotiation strategies to secure profitable deals.
• Oversee the development of a cost scenario analysis, and benchmarking.

Sourcing Optimization

• Analyze and calculate costs of procurement and suggest methods to decrease expenditure.
• Track and report key functional metrics to reduce expenses and improve effectiveness.

Quality Control

• Review the entire process of Private Label development including quality aspects, and setting up procedures and standards for the whole business.
• Develop metrics to implement a regular product performance review and propose action plans if necessary.
• Manage and develop the Private Label items aligned with the MAF Retail Private Label strategy.

Merchandise Project Management

• Develop and oversee the implementation of examining new products within the pilot stores.
• Initiate category management projects using customer insights data.
• Measure profitability after the implementation of projects.

Record Keeping and Reporting

• Oversee the development and review of forecasts on revenue and end-of-month reports on revenue and market performance.
• Ensure proper reporting and communication flow at all levels.

Coordination and Communication

• Oversee the marketing of the Private Label in coordination across the organization in collaboration with the marketing team.
• Provide guidelines and tools to ensure the needs of Private Label products are well-defined.
• Coordinate with Merchandise Teams on the development plans for the Private Label
• Ensure coordination with the quality team for the Private Label development process.
• Coordinate with the Sales Development team to optimize the performance of the Private Label assortment to improve financial indicators.
• Oversee the provision of feedback and after-sales support for the relevant stores.
• Oversee the development of training for relevant staff on new product ranges and coordinate with the learning and development team on the implementation of the training material.
• Liaise with the internal team to provide updates on consumer trends, and required purchases and strategize as to how to boost sales while minimizing costs.
• Work closely with the marketing department to develop bespoke campaigns.

Human Capital Responsibilities

• Ensure the implementation of the performance management process.
• Provide mentorship for the purpose of developing a continuous talent pipeline for key roles.
• Identify training needs and coordinate with the HC department to ensure the facilitation of training requirements.
• Oversee the development and implementation of on-the-job training.
• Ensure constant availability of the required competent staff to support the organization in meeting all its responsibilities, plans, and objectives.
• Provide inputs while developing MAF Retail’s corporate policies and relevant procedures and monitor the implementation.

QUALIFICATION, EXPERIENCE, SKILLS AND TRAITS

• Bachelor’s Degree in Business Administration or Marketing.
• Strong planning and organization skills.
• Negotiation skills.
• Knowledge in the field of retail sales and cross-sell strategies.
• Excellent communication and presentation skills.
• Consultative sales skills.

Minimum experience

• 10 years in sales/marketing in a customer-facing company.
• 5+ years in retail.